JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
August 15, 2012, 7:05 pm

Present: Dana Sansom, Chair, Sylvia Wallace, Treasurer, Nancy Fogg, Alternate Trustee, Roza Benoit, Director, Mary Schelble, Secretary.

Acceptance of Minutes: Moved and seconded (Sylvia, Dana) to accept minutes as corrected of July 17, 2012.

Old Business:

• Window Restoration: No new information regarding the status of the windows, reported by Sylvia.
• Sanderson Fund: The director reported that Quicken was installed for use in bookkeeping. Further disbursement of monies will be applied for when all bills are received from Mr. Pike, the Library’s IT expert.
• Library Goals: Subcommittee (Dana, Mary and Director) report on Policy revisions:
Mission Statement – moved and seconded (Sylvia/Mary) to accept the revision by the committee.
Interlibrary Loan Policy – moved and seconded (Sylvia/Dana) to accept the revision by the committee.
Policy on Unattended Children – moved and seconded (Dana/Sylvia) to accept the revision by the committee.
Board of Trustees Bylaws – moved and seconded (Dana/Mary) to accept the revision by the committee.
Public Service Policies – Patron and Library Personnel Responsibilities – Moved and seconded to amend policy last line to read: In the instance of threatening or disturbing behavior in the Library, the staff are to refrain from interaction and to call 911 immediately. (Mary/Dana)
Other policies needing revision were discussed and will be review by the subcommittee at next week’s meeting.
• Library Goals : Long-term Planning: Tabled for another meeting.
• Leak in Staff Room: Letter to be sent by Chairman Sansom to the Selectboard regarding a recent leak in the Staff Room on the lower floor. Also, the Walkabout results will be sent to the Selectboard also.
• Upcoming Deadlines: Discussion was held regarding the 2013 budget as prepared by the Director and a powerpoint presentation.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion.

New Business:
• Moved and seconded (Dana/Sylvia) that the Director be allowed to use at home the Library’s Aser laptop for Library work.

Adjournment: Moved and seconded (Sylvia/Dana) to adjourn the meeting at 9:10 pm. (Mary/Sylvia)

Next Meeting: September 18, 2012, 7 pm (Alternate Nancy Fogg noted that she would not be able to attend meeting.)

Submitted by: Mary Schelble, Secretary