Josiah Carpenter Library Trustees Meeting

Minutes of the Josiah Carpenter Library Trustees Meeting
April 14,2009

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:30 p.m. on May 12, 2009 in the children’s room of the library.
Present: Director Roza Benoit
Treasurer Mary Schelble
Secretary Dana Sansom
Absent: Chair Sylvia Wallace ( Excused absence)
Acceptance of Minutes: The minutes of March 16, 2009 were accepted as written.

Old Business:

Building Maintenance update:
They are coming to install the insulation. Roza will determine when they will come. Mary will open up for them or be here if needed. Roza will let her know. Roza will try for Friday and Saturday if possible. We would like to get it done ASAP

Continuing Computer Issues:
Mr. Pike fixed computer glitches and suggested yearly fixes .He also
helped Roza figure out what computer updates are needed. We have a total of $2200 for a computer upgrades. We have paid MR Pike 70.00 of that for his work. Mr. Pike suggested 2 external hard drives at approx 40.00 a piece. 934.00 for the computer with 4 GB .Will also need to update License for the Windows XP to Windows 7 and some computers from Office 2003 to 2007. Some are 2007. For now Roza will purchase the computer for $934.00 and the two external hard drives at 40.00 a piece.

Reports:

Director’s Report:
• Nanny Rose Bud program will start in the summer. This will be for 1-6 grade age groups. Roza will try to coordinate with the Pittsfield summer program.

• Coffee Outreach. The first week of the Police department coffee outreach was slow but the 2nd week was very good. On Thursday April 9th, 4 people from the department came in and got Library cards. The coffee outreach with the Police Department will continue until May 14th and then the next group will be the Fire Department. Roza was reimbursed for coffee and donuts and other supplies by the Friends of the Library.

• Roza is within guideline for her expenses for the NHLA Spring Conference that she is going to and has proceeded with her plans

Treasurer’s Report:
• Mary developed a form for checking the bank statements and noting any discrepancies per Roza’s request at the March meeting. Mary checked
Statements for several months and will continue.

New Business
Mary attended and reported on the recent Friends of the Library Meeting
Highlights of the meeting are as follows:

• Election Day raffle profit-521.00
• Funds that were a gift to Leslie in the amount of $420.00 were designated at her request to refurbish the roaming readers –they are located at the Library, the Elementary School and Blueberry Express
• They will do a flower basket
• They will give $100 for the Summer reading program,
• They will be purchasing a glass top to protect the table in the adult reading room
• Friends talked that about putting a changing table in the handicapped bathroom- they wanted a Koala table with storage underneath and they will pay for that. The trustees approved the purchase.
• They would like our permission to bring in loam and seeding it and pay Rick Anthony .Dana made recommendations
• They received 500.00 from Rotary which will be used for books for newborns. Title of the book is Down on the Farm.
• They are doing a book sale during the town wide yard sale.
Mary is going to attend the Library Trustees annual meeting. She will be attending some exciting workshops.
Miscellaneous
Roza needed clarification on personnel policies for vacations and holidays. It was discussed and Mary will check with Leslie. The policies will be reworded to be clearer.

Next Meeting:
The next meeting will be on May 12th, 2009.
The meeting was adjourned at 7:55 pm

Respectfully submitted,

Dana M. Sansom
Secretary