JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
April 17, 2012, 7:02 pm

Present: Dana Sansom, Chairman, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary.

Acceptance of Minutes: Moved and seconded (Sylvia, Dana) to accept minutes as corrected of March 20, 2012.

Old Business:

• Trustee Positions for Year: Moved to have Dana Sansom as Chairman, Sylvia Wallace as Treasurer and Mary Schelble as Secretary. (Mary/Sylvia)
• Atriuum Update: The director noted that the Atriuum computer program is set to begin with grant monies to be paid around May 15, 2012 for the program and training monies to follow.
• Future Planning for Library Goals: The director gave the trustees a proposal for line item alterations to fit in with the budget amount given by the Town. She explained her plans and reasons. Also, discussion was held to consider hours of all staff and how this could be accomplished with budgetary considerations made for the year. Since this involved further review and related to personnel matters, a non-public meeting of the trustees and director was scheduled for April 23, 2012 at 7 pm to finalize all plans. A motion was made after discussion to have salaried compensation for the director. (Mary/Dana)
• Fund Raising: Discussion was held once again regarding the need for fund raising and the decision was made to brainstorm at our next meeting to consider avenues to raise money for the library.
• Issuance of Debit Cards: In compliance with the recently enacted Debit Card and Purchasing Policy, a motion was made to have debit cards issued in the name of the treasurer, Sylvia Wallace, and the director, Roza Benoit. (Mary/Sylvia)

New Business:
• Meeting with Town officials: Sylvia Wallace and the director will meet with Town officials for clarification of budget awarded by the Town in March and a line item that was added.
• Alternate to Trustees: It was moved that the Board of Trustees recommends Nancy Fogg to the Pittsfield Selectboard to serve as alternate to the Board. (Sylvia/Dana) Sylvia will send a letter to the Selectboard.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion.

Next Meeting: May 15, 2012, 7 pm Also meeting to be held in non-public session April 23, 2012, 7 pm.

Adjournment: Moved and seconded (Sylvia/Dana) to adjourn the meeting at 8:55 pm.

Submitted by: Mary Schelble, Secretary