JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
April 23, 2012

Present: Dana Sansom, Chairman, Sylvia Wallace, Treasurer, Mary Schelble, Secretary\

The Josiah Carpenter Library Board of Trustees held a posted non-public meeting at the Josiah Carpenter Library for April 23, 2012 at 7:00 pm for discussion and decisions pertaining to employee wages, staffing positions and personnel matters pursuant to NH RSA 91-A:3 Non-Public Session. The director was not present for approximately the first hour and 15 minutes after which time she joined trustees since she proposed the information being discussed.

Business:

Trustees reviewed the Employment Contract for the director position, presented April 17th, and needing further consideration. After discussion, it was decided further inquiry was warranted to understand the legal terms of contract and agreement, laws regarding hours and mandated pension plan participation, and compensatory time definition. A number of motions were made with the final one as the only accepted one:

Moved and seconded (Sylvia/Mary) that the trustees have a verbal agreement to have the Director proceed with the Director Salary Plan averaging 32 hours at $455 a week. The Board of Trustees will spend more time on details for a written agreement and have that done as soon as possible. This motion override all previous motions made today.

The director joined the closed session and discussion continued with her presenting documents to carry out this plan as policies, including a Library Staffing Policy,, Library Open Hours and Holiday Closing Policy. The policy documents will be reviewed and considered at the May Trustee meeting.

A document for Conditions of Employment for Support Staff was discussed and will be completed for each of the staff next week (Fair Labor Form).

A revised budget allocation document was review and moved and seconded (Dana/Sylvia) to accept as presented after discussion.

Adjournment: It was moved and seconded to adjourn at 9:40 pm (Dana/Mary) with all in agreement.

Submitted by: Mary Schelble, Secretary

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