JOSIAH CARPENTER LIBRARY TRUSTEES MEETING

August 10, 2005 (Approved: September 14, 2005)

Place: Josiah Carpenter Library

Time: 6:40 pm

Date: August 10, 2005

Attendance: Bob Lemer, Leslie Vogt, Mary Schelble

Acceptance of Minutes for July 13, 2005: Bob moved, Mary seconded.

Director’s Report: Moved to accept by Bob, seconded by Mary.

The Director added to her report the fact that she is having the roof work over the years researched so the Trustees can present a factual account of when the last roof was done. At this point, the unofficial thought is that it was replaced 40 years ago. The roof is not in need at this point but the Director wanted to look ahead.

A motion was made by Mary, seconded by Bob that the Trustees post a public hearing for January 2006 rather than the previous date of December so that we are in agreement with the previous calendar year. The reason for this change was that some funds arrive in December and are not accepted for another 11 months.

Items of interest:

– Vacuum purchased for price of $349.99 but is the top version of Kenmore at middle version price

– Printer purchased – buy one, get one free; Director asked the Town if anyone has need of a printer but no word yet.

– Window pane and lighting work and shelving to be done/delivered within next couple of weeks.

– Bob will speak to Peter Tobin regarding repair of plant containers.

– A new law regarding public hearings prior to acceptance of unanticipated funds was sent to the Director. (Copy attached.)

– Bob Lemer, Trustee, has donated pictures to the Library. These are landscape pictures and are framed. They will be displayed and we will consider using them for a fund raiser.

– Bob checked out the safe deposit box and found many historical papers.

– In the future we may want to add to the caretaker cleaning budget to allow for more hours to clean 2 floors which are in daily use.

– The Trust Funds’ June check was received and the next check should be in September. The trustees of that fund did not get our letter until after they had ordered the CD and they asked for a quarterly check.

– When we receive the bequest from the Arnold Wells estate, the coins will need to be in a case. Consideration may be made of that for the Library or else the Friends group to fund the purchase of the case.

Treasurer’s Reports:

July, 2005 was accepted as presented, moved by Mary, seconded by Bob.

A Building Walk-Through was done with the following notations:

– There seems to be a leakage at the back door, noted by the Director. Possibly

stone can be added to solve the problem Also the lintel piece of steel was not

galvanized and so it is showing signs of rust. It was never noted at the time of

construction. The Director said that it could be painted now to prevent any

further damage if that is how we wish to proceed.

– The back area (below the window that is to be repaired) should be reviewed for soil erosion, affecting the stone work there. The trustees asked the Director to consult with the insurance agent regarding any liability issue by someone falling over in that area.

– Another area noted was the other side of the building at the bases of the columns. The Trustees requested that the Director inquire about this situation with the insurance company also.

Meeting was adjourned at 7:40 pm.

Next meeting: September 14, 2005