Josiah Carpenter Library Trustees Meeting

Minutes of the Josiah Carpenter Library Trustees Meeting
12/09/2008

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:25 p.m. on December 9, 2008 in the children’s room of the library.
Present : Director Leslie Vogt
Chair Mary Schelble
Treasurer Bill Provencal
Secretary Sylvia Wallace

Acceptance of Minutes: The motion (Bill/Mary) to accept the minutes of October 14, 2008 as written passed unanimously.

Old Business: Building Maintenance update

– The Select Board approved having the bat removal done, but we need to wait for Public Service to wrap the wires entering the building. They need to have it done before spring.
– The furnace hasn’t been cleaned yet.
– Leslie suspects there is a leak in the new part of the roof, as there was mold on the ceiling. She has asked Kyle, the temporary building inspector, to check this out.
– The status of building insulation is unknown.
– Many thanks to Bill Provencal and Mark Wallace for touching up the ceiling and replacing broken window ropes.

Reports:
– Leslie handed out her formal resignation. She has taken a new job beginning Jan. 19.
-The Board discussed an incident of a young man breaking the internet policy, which prompted Leslie to suggest an addition to the policy, which includes a letter to be sent by certified mail to any offender in the future.
-Many thanks to Globe Manufacturing for the $500 donation.
-Mary expressed regrets that Leslie was leaving and stated we must begin a search immediately for a replacement. Leslie suggested running an ad in The Suncook Valley Sun.

The treasurer’s report was discussed. The book ends built by David Provencal are all up and look very nice. It was moved and seconded ( Sylvia/Mary) we accept the Director’s Report with a date correction and the treasurer’s reports as printed.

New Business:

– The revised internet usage policy was discussed. The motion ( Bill/Mary) we accept the revised usage policy and violation template letter was approved unanimously.
– Leslie would like to hire a temporary employee to assist with coverage of Judith’s vacation in January and February. She said Shelia Fries is willing to help out with this and other emergencies. The Board was in agreement with hiring Shelia as a temporary employee.
– After a lengthy discussion, it was moved (Sylvia/Mary) we accept the revision of the Library Director’s Job Description as written. Vote was unanimous.
– The hours and salary for a new director was considered. It was decided to leave the salary at $17.65 per hour and a 17 hour work week. Leslie will draft a want ad.
– The draft revision of the Circulation Policy was discussed. The motion was made (Bill/Mary) to accept the circulation policy as revised, 2008. Vote was unanimous.
– The draft revision of the Collection Development Policy will be discussed at the January meeting.

Miscellaneous

It was decided to begin interviewing the first week in January if we have the resumes of applicants.

The next meeting will be on January 13, 2009 at 6:30 p.m.
.

The meeting was adjourned at 8:12 p.m.

Respectfully submitted,
Sylvia Wallace, Secretary