Josiah Carpenter Library Trustees Meeting

Minutes of the Josiah Carpenter Library Trustees Meeting
2/09/2009

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:30 p.m. on February 9, 2009 in the children’s room of the library.
Present : Director Roza Benoit
Chair Mary Schelble
Secretary Sylvia Wallace
Treasurer Bill Provencal

Acceptance of Minutes: The motion (Bill/Mary) to accept the minutes of January 13, 2009 as written passed unanimously.

Old Business:

Building Maintenance update

– The bat problem has been taken care of
– The furnace still hasn’t been cleaned : Paul is looking into it.
– Roof inspection for possible leak has not been done.
– Paul is seeking estimates for insulation.
– Radiators need to be checked. Some are releasing a high amount of steam.

Roza sent an email to Paul requesting an update.

Reports:

Director’s Report:
– Roza has met with Clayton Wood regarding the new library web-site. The site is now underway at library.mypittsfield.com.
– She met with the Library Friends Group to discuss some ideas for patron services. They have voted to provide $300 for some community outreach programs designed to draw patrons into the library.
– Pittsfield Middle High School will be exhibiting from Saturday, March 7th to Thursday, March 26th. The Friends are planning an open house for 7th. Roza is also planning a reception for the students/artists for the Thursday night closing on the 26th.
– Judith is writing up the policy for the Christa McAuliffe Planetarium passes that were donated and publicity has gone out in the papers and on-line.
– Following Patron Responsibility and Internet Usage policies, Roza suspended a patron’s library borrowing and internet privileges for specific period of time.
– Roza is conducting Story Hour. Carol will be continuing with the Summer Reading Program.
– Roza and Carol will be attending the CHILIS conference.
– There is a book buyer interested in buying some of the old New Hampshire books we are discarding.

Treasurer’s Report:
Bill said he’d take care of the CD which came due. He will roll over into the best possible current rates and time period. We thought we had the CD set up to roll the interest over. He will also check on money we received from stock.

The motions (Bill/Sylvia) to accept the director’s report and (Sylvia/Mary) to accept the Treasurer’s Report as written were approved unanimously.

New Business

– A book buyer, Mark Penny, offered to buy seven of the old New Hampshire books the library is discarding for $200. The motion ( Bill/Sylvia) to accept the offer and sell the books to Mark Penny was approved unanimously.
– Roza discussed the possibility of setting aside some money in the budget in the future to pay for memberships for NHLA and CHILIS for professional development of staff members.
– Bill suggest having another artist, Bob Legg, display in the library.
– Roza purchased a dozen bookbags with library web-site printed on them. These will be used for incentive/promotional activities and the money will be recouped.
– The library will take part in the First Community Wide Volunteer Organization Open House on Sat., March 21, from 9a.m. to 2 p.m.
– Roza handed out copies of current projects that Leslie had given her. The project of concern was replacing old library software. This will be expensive. We need to budget for it. Roza will try to collect some information on software and prices.

Miscellaneous

This will be Bill’s last meeting as a Trustee. Mary presented Bill with a card and gift from the Trustees, thanking him for his support and services as our Trustee Library Treasurer for two and a half years.

Next Meeting:

The next meeting will be on March, 16, 2009 at 6:30 p.m.
.
The meeting was adjourned at 8:00 p.m.

Respectfully submitted,
Sylvia Wallace, Secretary