February 9, 2009 Minutes

Town of Pittsfield DRAFT
Parks and Recreation
February 9, 2009

Members in attendance: Kathy Boudreau, Nick Abel, Maryellen Plante, Lynda Vogt

The minutes from the January meeting were approved as written. The treasurer’s report was skipped because Jesse was unable to attend.

Winterfest: It was reported that the PYW and Senior sponsored activities were all set. Minni will pick up supplies needed for the bonfire, candy bar bingo, and the ice cream sundaes at Sam’s Club on the town charge card. We will plan on serving 50 sundaes. Nick will pick up the prizes for ice fishing. We will need 15 prizes. Nick was authorized to spend up to $15 per prize. Minni will pick up the prizes for Senior Bingo. Lynne, the director of the senior site, said 5 game prizes would be ample. Jesse has the permit for the ice fishing event and Kathy gave Lynda the insurance binder for Winsunvale. Minni will try to get some help for Friday night for the ice cream sundaes and the movie.

Basketball: Things are still going fine. Kathy had asked Jason to handle the complaint brought up in January and she had not heard anything else about it.

Dredging: Gene Marcotte had gotten a paper that stated that because the pond at the recreation area is used as a fire access pond that we do not need a permit for dredging. Kathy will get that information from Gene. Once we have that paperwork we will wait for the select board approval and can have the pond dredged before we open for the summer season. Minni was asked to send a memo to the select board to be sent to all department heads.

Gazebo: Nick reported that we do not need a warrant article at town meeting. Instead we need to ask the select board to access the Parks and Recreation Trust Fund. It was decided that we should get bids and then go to the select board. Nick will check with the Town Administrator to see if there is a procedure which we should follow.

Centralized Voice Mailbox: Nick has secured a voice mailbox for Parks and Recreation The number is 435-1850. The voice mails will need to be checked once a day. Because the summer season is approaching, Minni offered to check it as she will need to check it during the summer for the Recreation Area.

Easter Egg Hunt : The annual Easter Egg Hunt will take place on April 11, 2009 at Drakes Field. Lynda volunteered to fill the eggs.

Kim’s Kindermusic: Kim LaChance from Barnstead had approached the committee to seek sponsorship of a Kindermusic program to be held at the Pittsfield Community Center for 10 weeks. Minni will check on the cost of the building and sponsorship will be discussed next month.

Respectfully submitted,

Maryellen Plante