Josiah Carpenter Library Trustees Meeting

Minutes of the Josiah Carpenter Library Trustees Meeting
1/13/2009

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:25 p.m. on January 13, 2009 in the children’s room of the library.
Present : Director Leslie Vogt
Chair Mary Schelble
New Director Roza Benoit
Secretary Sylvia Wallace
Treasurer Bill Provencal was absent due to another commitment.

Acceptance of Minutes: The motion (Sylvia/Mary) to accept the minutes of December 9 and December 29, 2009 as written passed unanimously.

Public Hearing:

In accordance with RSA 202-A-ciii to put before the public the action to be taken on all unanticipated money from the state, federal or other governmental unit or any private source that has become available during the 2008 calendar year.
The motion (Sylvia/Mary) to accept all unanticipated money from the state, federal, and other governmental units, and private sources that have become available during the 2008 calendar year. (The total being $1863.29)

Old Business:

Building Maintenance update

– Public Service came and wrapped the wires entering the building. .
– The furnace still hasn’t been cleaned .
– Roof inspection for possible leak has not been done.
– A subcontractor came to look at the attic about insulation. He is going to submit a bid.
– Radiators need to be checked. Some are releasing a high amount of steam.

Collection Development Policy

After discussion, the motion (Sylvia/Mary) to accept the revised Library Collection Policy as modified was unanimous.

The Pittsfield Historical Society has taken what they wanted from the old New Hampshire history books the library was discarding.

Reports:

Director’s Report:
-Leslie reported that the guilt jar was stolen from the circulation desk. She handed out copies of the police report filed by Judith.
-The library has received a donation of passes to the Christa McAuliffe planetarium in memory of Greta Hammond Roza will be doing the publicity to promote the passes.
-The high school has requested that the library host an Art Show opening on Friday, March 6, 2009, and running until March 27, 2009. Leslie has agreed to this.
– Roza reported that she held her first staff meeting on Jan. 12, and set dates for quarterly staff meetings. They discussed policies and procedures for closing the library in case of stormy weather. She has also met the staff from the Town Hall.

Treasurer’s Report:
Financial reports were discussed. We have a CD coming due on Feb. 4 . Bill will check into interest rates and report to us on options for the Feb. 10th meeting. A decision will be made at that time on what to do with the CD. The motion (Sylvia/Mary) to accept the director’s report and Treasurer’s Report as written was unanimous.

New Business: Review Draft Annual Reports

After discussion, the motion (Sylvia/Mary) to accept the Town Report as written was unanimous.

Miscellaneous

Mary presented the report for Plodzek and Sanderson. She also presented a going away letter of appreciation and gift for Leslie.

The next meeting will be on February 10, 2009 at 6:30 p.m.
.

The meeting was adjourned at 7:50 p.m.

Respectfully submitted,
Sylvia Wallace, Secretary