JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
January 15, 2013, 7:04 pm

Present: Dana Sansom, Chair, Sylvia Wallace, Treasurer, Roza Benoit, Director, Nancy Fogg, Alternate Trustee, Mary Schelble, Secretary.

Acceptance of Minutes: Moved and seconded (Dana/Sylvia) to accept minutes as corrected of December 18, 2012 meeting.

Public Hearing on RSA 202-A:4-ciii – postponed for February 2013 meeting

Old Business:
? CD Investment follow-up: Discussion was held regarding some errors found in CD entered November 19th at Citizens Bank. Corrections were made by the bank and clarifications made by the bank on documentation.
? Window Restoration update: Sylvia reported that she has not heard from Mr Roeper regarding his re-installation of the windows he ‘s been working on. The round ornate window located above the library entrance has a pane missing so Sylvia will ask Mr. Roeper to remove the window as soon as possible to prevent further deterioration.
? Building Maintenance update: The director spoke of her concerns regarding the proposed warrant article being entered by the select board. The chair, Dana, will email the board requesting more information on the article so we can be ready to address issues that may arise at the Town Meeting in March.
? 2012 Sanderson Funds – The director presented the trustees with a sheet showing distribution of the 2012 Sanderson Funds since the checks came in and the monies were applied.
? Grant Applications – A 2013 grant application has been made and presented to Cara Marston, the trustee of the Trust Funds, on December 18th.
? Director Bereavement Hours – The director noted that she applied 4 hours toward Bereavement Hours in 2012 on the death of her grandmother as she had requested of the trustees during the December meeting.
? IRS Fiscal Year Pay Period Adjustments – The director at the request of the Town bookkeeper has adjusted our payroll records (week 52 in year 2012 to become week 1 in year 2013). This adjustment will effect payroll records only, not our other accounts. This is just to get in sync with the town’s fiscal year.
? Revised Support Staff Hours – The director explained the revised hours begun due to the loss of the library’s use of the Childrens’ Room. The staff was comfortable with the changes.
? United Community Account Follow-up – The director will contact Mr Dennis regarding cards that have been completed by patrons and staff . She will also work up a program for introducing and promoting the fund raising the library has in place.
? Future Fund raising Activities – Plans are for the trustees, staff and Friends to have a joint meeting February 13 to consider some ideas to jointly push fund raising this year.
? Library Goals: Tabled at this time.
? Next Policy Revision Subcommittee Meeting: January 22 meeting postponed.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion.

New Business:
? New Trustee Search – Nancy Fogg, Alternate Trustee, has considered and is planning on filing for the position of a 3 year term as Library Trustee since Sylvia Wallace’s term is up. Discussion was held regarding another alternate candidate since Nancy will vacate that position.
? Town Meeting – Discussion was held regarding all trustees being at the town meeting and also asking staff and patrons to attend to support the library in the warrant article being entered by the select board for work on the library wall and stairway. Loss of use of the lower floor has been very difficult for patrons and staff, basically cutting the library in half.

Adjournment: Moved and seconded to adjourn the meeting at 9:50 pm. (Mary/Dana)

Next Meeting: February 19, 2013, 7 pm

Submitted by: Mary Schelble, Secretary