JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
January 17, 2012, 7:11 pm

Present: Dana Sansom, Chairman, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary.

Acceptance of Minutes: Moved and seconded (Sylvia/Mary) to accept with corrections the minutes of the December 20, 2011 meeting.

Public Hearing
In accordance with RSA 202-A:4-ciii to put before the public the action to be taken on all unanticipated money from the state, federal or any other governmental unit or any private source that has become available during the 2011 calendar year.

Moved and seconded (Mary/Sylvia) to accept all unanticipated money from the state, federal or any other governmental unit or any private source that became available to the Josiah Carpenter Library during the 2011 calendar year. (The total being $8005.39.)

Old Business:
• Window Restoration update – Sylvia reported that Mr. Roeper will install the last three windows this coming Sunday. Circumstances did not allow him to do it the previous weeks.
• Sanderson Fund update – The director reported that she spoke to Bill Provencal and Cara Marston who handle the Sanderson Fund applications in answer to their questions regarding our application. She told them that the initial funding for the Atriuum program was a one time fee and the price tag of $995 yearly would be handled by the library budget. That expense was not part of our fund request.
• Upcoming deadlines: The director reported that the Risk Assessment form needed to be signed by the chairman and was so done; the auditors start January 24, 2012 and all papers have been submitted; and the Annual Town Report is due January 31, 2012 and is almost completed. She will submit it to the trustees for approval via e-mail for corrections and voting since it must be submitted before the next trustee meeting.
• Future planning for Library Goals – The director reported on the staff, hours and programs for the coming year and how she envisioned managing that and noted that it was possible to be open Saturdays in the summer and have the programs that are slated for 2012.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion. The trustees noted that they felt the changes in desks, books and computers, etc. were excellent ideas and very well done. They appreciate the work done by the staff and director who came in on a holiday when the library was closed so the work did not interfere with serving patrons.

New Business:
• Treasurer position – Sylvia as treasurer asked that the trustees consider hiring an accountant to work on banking information, financial reports, etc. The director will investigate the cost of this work.
• Dana Sansom will register herself to be on the ballot in March for the position of Library Trustee for a three year period. A discussion was held regarding having an alternate trustee position so that we might have a person available for the position for a vacancy should a term be up or for other reasons. This will be given further consideration after review of the NHTLA’s position on the expectations of an alternate.
• Fund Raising – Sylvia would like to have the trustees initiate a yearly fund raiser. She will look into the possibilities of this and report back at the next meeting. She will also review the possible sale of the card catalogs the library has on sale to include one not previously considered. One has been sold.
• The trustees and director will meet on Friday February 17th at 1:30 pm to go to the Town Hall and review the library documents stored there so we can destroy documents that do not need to be kept and store the others correctly.

Adjournment: It was moved and seconded to adjourn at 8:55 pm. (Mary/Sylvia)

Next Meeting: February 21, 2012 7 pm

Submitted by: Mary Schelble, Secretary