TOWN OF PITTSFIELD
BOARD OF SELECTMEN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263
_____________________________________________________________

MEETING MINUTES OF WEDNESDAY, January 2, 2013

CALL TO ORDER

Call to order at 5:00 P.M. by Larry Konopka, Chairman

MEMBERS PRESENT

Larry Konopka (LK), Chairman, Linda Small (LS), Vice-Chairman,
Gerard LeDuc (GL), Eric Nilsson (EN), Paul Skowron (PS), Town Administrator, and Delores Fritz, Recording Secretary.

MEMBERS ABSENT

Paul Rogers (PR)

PUBLIC INPUT

None.

AGENDA REVIEW

(EN) Update on Safety Committee Meeting; (LS) Board of Selectmen Protocol; (LK) Meeting with Matt Monahan; (PS) Acceptance of Insulation Bid for Fire Station, Waiver Request from Jitters Re: Impediments/Obstructions on the Sidewalk, Update on Estimates for Library Work.

NEW BUSINESS
ACTION ITEMS

1. Welfare Lien Tax Map R39, Lot 11-1

(LS) Motion to approve Welfare Lien Tax Map R39, Lot 11-1. (GL) Second. Carried 4-0.

2. Transfer from the Municipal Buildings Expendable Trust to the General Fund in the amount of $575

(GL) Motion to approve transfer of $575 from the Municipal Buildings Expendable Trust to the General Fund. (LS) Second. Carried 4-0.

3. Transfer from Parks and Recreation Capital Reserve to the General Fund in the amount of $1,526

(PS) This was for the purchase of gazebo columns; the project was never completed and the Board has decided to allow this encumbrance to lapse.

(LS) Motion to approve transfer of $1,526 from Parks and Recreation Capital Reserve to the General Fund. (EN) Second. Carried 4-0.

4. Acceptance of Insulation Bid for Fire Station

(EN) I have reviewed and talked to the bidders for the insulation at the Fire Station and I am recommending going with Builders Insulation. Their method of accomplishing the job will assure that we will not have to do it over in five years or so. He explained how the process differed from the other bidder. The only other question at this point is if Town would like to do the two offices and the hall at a cost of $1,095 or do the entire Fire Station at a cost of $5,265.The only thing that I would not recommend is the use of TyVek on the walls. The other bidder that responded, I felt would not do an adequate job. By using Builders Insulation, it will give us longevity with the project.

(LS) Motion to approve bid of Builders Insulation for Fire Station at $5,265.
(GL) Second. Carried 4-0.

5. Waiver Request from Jitters Re: Impediments/Obstructions on the Sidewalk

(PS) At a previous Board meeting, it was noted that the issue remaining was the Waiver of Liability from Jitters insurance carrier. I have received nothing to date from the insurance carrier. I have sent Paul Rogers another E-Mail today concerning this and I do not know what action Board would like to take relevant to this matter. The action Board can take would be to have Jitters Café remove all personal items from the sidewalk area.

(EN) Motion to approve Jitters Restaurant, 30-32 Main Street, removes all personal items from the sidewalk until insurance waiver is submitted and approved by Town. (GL) Second. After brief Discussion: Carried 4-0.

Discussion:

(PS) As you may recall, he mentioned several times that the insurance carrier was reluctant to put this information in writing. (LK) I have talked to (PR) today and he advised he would call his insurance carrier again. (PS) It is not the Town’s responsibility to request information from an individual’s personal insurance carrier. (PS) to advise Paul Rogers accordingly.

6. Update on Estimates for Library Work

(PS) Eric has discussed the information with contractors about costs for the Library necessary repairs – interior and exterior.

(EN) Jesse has spoken with the architect and he relates that his costs would be about $7-10,000. The interior work would run about $25,000 and the outside repairs would cost about $22,950. I have discussed this with Paul and a Warrant Article for $60,000 to cover the renovation would be needed. The architect would be a structural engineer and would be on site for all the renovations. (LK) We cannot really allow anyone down there, not even to use the rest rooms. Is the Board okay with having a Warrant Article for this? (LS) It would cover everything? (EN) Yes. (LS) I would like the Town’s people to decide.
(LK) Paul, can we have the Warrant Article ready by the next Board meeting? (PS) Yes. (LK) Thank you, Eric, for all your work on this matter.

7. Safety Committee Meeting

(EN) The Safety Committee met a couple of weeks ago. Unfortunately, the only ones in attendance were Paul Skowron, John DeSilva, Jesse Pacheco and myself. No one else showed up. The meeting went well. Paul, can you provide an updated list of the members of the Safety Committee? (PS) to do.

8. Board of Selectmen Protocol

(LS) suggested Board address this after the Non-Public Session.

OLD BUSINESS

1. Policy for Access To Town Property Pending
2. Policy for Recruitment & Employment to Be Revised Pending
3. Policy for Employee Total Compensation Pending
4. Tax Collector/Selectmen-Tax Deed Waivers Pending
5. Appointment of Selectmen to Foss Scholarship Committee Resolved
6. Amendment to the Obstructing Streets & Sidewalks Ord. Pending
7. Skateboards and Bicycles on Sidewalks Pending
8. HSA Re-inspection Fee Remove

APPLICATIONS and WARRANTS

1. Timber Tax Levy Tax Map R39, Lot 28

(LS) Motion to approve Timber Tax Levy Tax Map R39, Lot 28. (GL) Second. Carried 4-0.

2. Application for Veteran’s Tax Credit Tax Map U03, Lot 34

(LS) Motion to approve Veteran’s Tax Credit Tax Map U03, Lot 34.
(EN) Second. Carried 4-0.

CHECKS and MANIFESTS

(LS) Motion to approve Accounts Payable and Checks Register.
(EN) Second. Carried 4-0.

(LS) Motion to approve Payroll and Direct Deposit. (GL) Second. Carried 4-0.

MINUTES

1. Public Session Minutes of December 18, 2012

(GL) Motion to approve Public Session Minutes of December 18, 2012 with Corrections. (LS) Second. Carried 4-0.

Corrections:

(LK) Page 9, Paragraph 1, Line 5 add: …..at that time. Your Warrant Article was provided as an added item on the Agenda and the Warrant Article that I am presenting tonight was not yet reviewed by DRA for comment. I have been working with the Department Heads on this Warrant Article with a cap and they support this Warrant Article unlike the one you approved last week.

(EN) Page 9, Paragraph 2, Line 5 should read: …..for the Town, why not bring it up for a re-vote. I am just trying to ofer some additional information on the issue.
(EN) Page 11, OLD BUSINESS, No. 8 should read: …further, and until they come back with a breakdown of the fees, this can be deleted from Old Business.

(LS) Page 9, Paragraph 2 add as last line: (LS) It was voted down by the Town’s people for the past two years.

2. Non-Public Session Minutes of December 18, 2012

(GL) Motion to approve Non-Public Session Minutes of December 18, 2012. (EN) Second. Carried 4-0.

INFORMATION ITEMS

1. Meeting with Matt Monahan

(LK) I met with the Planning Board Chair regarding the Board’s meeting regarding AHG on January 15th. We both agreed it might be helpful to meet with Matt Monahan and Town Attorney prior to that meeting. He has a lot of questions.

PUBLIC INPUT

Joe Darrah: Just Happy New Year to you all.

NON-PUBLIC SESSION

(EN) Motion to go into Non-Public Session per RSA 91-A:3 II (a), (b) and (c). (LS) Second. Carried 4-0. Individual members of the Board were polled and all agreed.

Board went into Non-Public Session at 5:30 P.M.

Break: 5:30 P.M. Resume in Non-Public Session at 5:35 P.M.

Board returned to Public Session at 6:18 P.M.

(EN) Motion to seal Non-Public Session Minutes of January 2, 2013.
(GL) Second. Carried 4-0.

INFORMATION ITEMS – Continued

2. Board of Selectmen Protocol

(LS) read into Minutes a Statement Read into the Record. (See attached.)

(LK) This statement is from Selectwoman Linda Small and not the Board of Selectmen and since I have not had the opportunity to review this statement, I am unable to respond to it at this time.

ADJOURNMENT

(EN) Motion to adjourn. (GL) Second. Carried 4-0.

Meeting adjourned at 6:27 P.M.

Approved: January 8, 2013

_____________________________ ________________________
Lawrence Konopka, Chairman Date

I hereby certify that these Minutes were recorded by me on January 2, 2013, transcribed and publicly posted on January 3, 2013.

___________________________________________
Delores A. Fritz, Recording Secretary

I Tape
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