Pittsfield Website Committee
Pittsfield, NH 03263
January 21, 2008 (Draft)

The Pittsfield Website Committee called to order 7:06 pm, January 21, 2008

Members present: Clayton Wood, Chairman, Bob Legg, Matt Goodwin, Harry Vogt and Bill Provencal,

Minutes: Motion made and seconded to accept the amended December minutes as posted on Website Blog.

Webmasters Report: Bill reported on the following items:
1. Hits: Website has received 1,205 hits over a 5 week period, averaging 240 hits per week..
2. Senior Center Page: Have received no changes postings from them on their newsletter or the senior menu. Will try one more contact with the director.

Ongoing Business
1. Current site updates:
a. Updated information of Episcopal Church in Churches web page.
b. Selectmen’s agenda has not been forthcoming from Town Office.
c. Posted positions on filing for Town and School Bd. openings. Town should have provided data did not.
d. Posted information from Police Dept. on full and part time positions.
e. Town Calendar: Still difficult to obtain postings on meeting dates, need to cull from newspaper. We need to make improvements here.
f. Committee minutes:
a. Drug Awareness and Education. Still encountering difficulty in getting minutes. Need to bug people.
b. Trustees of Trust Funds. No minutes or meeting dates.
c. Ethics Committee. No report from last meeting, membership has changed, do not know who is secretary or chair. Nothing from them since June 07.
d. Master Plan Committee: Know we have one, have nothing from them.
e. Park and Rec.: No minutes since last October.
f. Zoning: No minutes since October 07, maybe not meeting.
2. Website Link Policy: BOS approved the update per changes made. Will ultimately be posted to the website.
3. Updates to Departments/Committees. Discussion as to what support do we need to provide. Clayton to meet with Leon to secure a list of contacts with e-mail addresses.
4. Photo Albums: Bob has not made contact with Evelyn Roberts.

New Business
1. Resident Privacy Policy: Clayton provided background as to a problem with an individual and their name appearing on the Tax Role assessment. The name was modified because their name was searchable thru a search engine and directed to the Tax Role. A policy might need to be created to handle this type of problem in the future.
2. Minutes Posting Policy: Clayton suggested a need to have the minutes set in a database, rather than what we are currently doing with the minutes being converted to a .PDF file. This topic is to be further discussed.
3. Town Entity Support Policy: The question as to whether certain departments or organizations need to have their own website rather than page or pages on the website. Examples would be Library, Fire Department, Historical Society. Harry to develop a policy on this issue.
4. Key Contact List: Clayton to contact Leon in reference to Town Committees/Commissions and the need to have contact names and e-mail addresses.
5. Metrocast: Clayton is scheduled to meet with the Metrocast Manager.
6. EDC: Clayton is to meet with the Economic Development Committee about their questions as to their webpage, links, should they have their own website.

Next meeting scheduled for Monday, February 18th at 7pm in the Town Hall

Meeting adjourned at 9:15pm

Minutes submitted by Bill Provencal, Secretary.