JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
MINUTES
July 1, 2013 – Special Public Meeting

Present: Mary Schelble, Chair; Dana Sansom, Treasurer, Rozalind Benoit, Director; Nancy Fogg, Secretary

Public Hearing: Convened at 1:10 PM.

Acceptance of Minutes: Minutes were accepted with changes. (Dana/Mary)

Old Business:

**NHLTA Conference: Nancy Fogg provided copies of her summary of the conference.
**Recap Library Budget: The director provided a status report on the statue of the budget effective 6-30-13.
Handouts were provided for the 6 month review. Expenditures must be monitored carefully for the
remainder of the year.
**Final Revisions to the Budget; The director recommended that future unanticipated expenses come from
the trust funds and offered some useful suggestions to revise the budget, if needed. All Sanderson funds
have not been received to date.
**Expectations for Exiting Director: Roza Benoit will work on an hourly basis to assist the new director in
the transition. On July 8, 2013 at 1 PM the first session will begin. The expectation is to assist the new
director in becoming independent as quickly as possible. A few of the basic items to cover include Atrium,
staffing, payroll, and bookkeeping
**Policy Revisions: A revision in “Josiah Carpenter Library Staffing Policy – Library Director” was
recommended. The motion to delete item “The Library Director may leave at 5pm on one of the 7pm
closings per week, when there are at least two employees hired as support staff” passed. (Mary/Dana)
An updated Index to the policy manual was provided.

Director’s and Treasurer’s Reports: Director’s and Treasurer’s Reports were received and accepted after discussion.

New Business:
**Exiting Director’s Final Benefit: The exiting director reported that she had 20 hours of unused vacation
time. A motion passed to reimburse the exiting director for 20 hours of vacation time at 100%
(Mary/Nancy) The vote was 2 – 0 with one abstension.
**United Community Fund: A motion passed to no longer use the United Community Fund as a
fundraiser and to move the funds to the trust funds account. (Mary/Nancy)
**New Director: The motion passed to hire Beverly Pietlicki for the positon of Library Director effective
July 8, 2013. (Mary/Dana)

Adjournment: Meeting adjourned at 2:40 PM. (Dana/Mary)
Next Monthly Meeting: July 16, 2013, at 7:00 PM.
Submitted by: Nancy Fogg, Secretary