TOWN OF PITTSFIELD
BOARD OF SELECTMEN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263
_____________________________________________________________

MEETING MINUTES OF TUESDAY, JULY 17, 2012

CALL TO ORDER

Call to order at 6:00 P.M. by Larry Konopka, Chairman

MEMBERS PRESENT

Larry Konopka (LK), Chairman, Linda Small (LS), Vice-Chairman,
Paul Rogers (PR), Gerard LeDuc (GL), Eric Nilsson (EN), Paul Skowron (PS), Town Administrator, and Delores Fritz, Recording Secretary.

MEMBERS ABSENT

None.

APPOINTMENTS

6:01 P.M.: Howard Pearl/Candidate for State Senate

Howard Pearl of Loudon explained his policies concerning broad-based taxes, problem solving abilities, and the demands on businesses and individuals. He noted that he would like to repair the relationship between Government and the people.

Mr. Pearl left the meeting at 6:04 P.M.

RECESS

Board declared a recess at 6:05 P.M. to engage in an attorney-client meeting. The regular meeting will follow this meeting.

Mr. Fitzgerald left meeting at 7:10 P.M.

Break at 7:11 P.M. Resume meeting at 7:14 P.M.
AGENDA REVIEW

(PR) Fire Department Filling Pools, Bandstand Meetings; (PS) Reassignment of Deputy Building Inspector Duties, Church Bells, Leave of Absence Request, (Information Items) EMT Employment, K-9 Log Book, K-9 Vehicle Lettering, Activity at Dustin Park, Matthew Woodbury Resignation. Other: Administrative Assistant, Police Department, Hank Fitzgerald Letter Re: Jim Pritchard.

NEW BUSINESS
ACTION ITEMS

1. Jim Pritchard – Thompson Road Improvements

(LK) I have done some work for Sonny Sell in the past. If the Board requests, I will recuse myself.

(PR) Motion Larry Konopka not recuse himself on this matter. (LS) Second. Carried 4-0. Abstain (LK).

(LK) A letter has been submitted by Jim Pritchard concerning Thompson Road improvements. (See attached.) The Town has used the Berger Group in the past and the Town will have no response until this can be reviewed by them. (GL) McCourt Engineering represents the applicant and a security bond should be part of this matter. (LK) I would like Matt Monahan to review this. Tony Puntin of the Berger Group usually reviews this and I would like to make sure. (PS) Let me have this information and I will check with Clayton Wood what he particularly wants to do. (LK) Right now, we will not deal with this letter. (PS) to do.

2. Reassignment of Deputy Building Inspector Duties

(GL) Because I am so far away from Town several times during the week, I would like to resign from this position.

(LS) Motion to accept resignation of Gerard LeDuc as Deputy Building Inspector. (EN) Second. Carried 4-0. (GL) Abstain.

(GL) Motion to approve Eric Nilsson as Deputy Building Inspector.
(PR) Second. Carried 4-0. (EN) Abstain.

(LK) Eric, if you find you have any conflicts, you can get someone to assist you. There are a several former Building Inspectors within the Town that can offer you guidance.

3. Church Bells

(EN) There have been numerous calls about the church bells in Town. They used to be an audible reasonable sound but now they seem to be quite loud. I could talk to the church about their being somewhat overbearing. (LK) It would be Code Enforcement. (PS) to check.

4. Leave of Absence Request

(PS) We have a Leave of Absence request without pay submitted by Philip (Sparky) Gordon in August. He has no time “on the books” as this was used for a family issue and he has been planning a vacation with his children. George is currently on vacation.

(LS) Motion to approve Leave of Absence for Philip (Sparky) Gordon.
(PR) Second. Carried 5-0.

5. EMT Resignation

(PS) In your packet of information, you will note a letter of resignation from Matthew Woodbury who is taking a position in Northwood as a full-time Fire Fighter/EMT but would like to continue as a volunteer firefighter and per-diem EMT.

(LS) Motion to approve resignation of Matthew Woodbury as temporary full-time EMT. (PR) Second. Carried 5-0.

Board agreed that a thank you letter be sent to Mr. Woodbury. (PS) to do.

INFORMATION ITEMS

1. Administrative Plan for Budget Stabilization Ongoing
2. Policy for Access to Town Property Draft Pending
3. Policy for Recruitment and Employment Revision Pending
4. Policy for Employee Total Compensation Pending

5. EMT Employment

(EN) I have a question; when we train these individuals, do we get a three year contract? How does this work? (PS) Usually we hire licensed EMTs. They may after hire obtain a higher level of certification.

6. K-9 Log Book

Board noted that there used to be Log Book with the payroll. (PS) to check.

7. K-9 Vehicle Lettering

(GL) The K-9 vehicle is not painted like the other Town vehicles. (PS) The Police Association donated the vehicle to the Town but did not have additional funds to have the vehicle painted but only to purchase it. I do not know if they intend to paint the vehicle. (PS) to check.

8. Bandstand Meetings

(PR) I wanted to bring to the Board’s attention that there is a meeting going in the bandstand every Friday night. I asked Nick Abell how long this would be going on as they use our electricity and it is Town Property. He noted that it would be for the summer. Nick Abell noted that there are about four or five people on that Board and there is no set policy to cover this. They originally agreed to pay for the electric but still there is the liability issue. They are planning to use the site until the cold weather sets in. Why are we allowing this to go on the whole summer? We need to draft a policy to cover this. (LS) The use of public property requires approval. (PS) to check.

9. Fire Department – Filling Pools

(PR) Several people have told me that the Fire Department fills swimming pools. Is the Fire Department charging for this service? I have heard that they are and if so, where does this money go? (PS) to check.

APPLICATIONS and WARRANTS

1. Application for Current Use (Revision), Tax Map R8, Lot 14

(PS) The property owner wants to remove the recreation reduction.

(LS) Motion to approve Current Use (Revision) for Tax Map R8, Lot 14.
(PR) Second. Carried 5-0.

2. Warrant for Timber Tax Levy, Tax Map R15, Lot 8

(LS) Motion to approve Timber Tax Levy Tax Map R15, Lot 8.
(EN) Second. Carried 5-0.
3. Intent to Cut, Tax Map R25, Lot 1

(EN) Motion to approve Intent to Cut Tax Map R25, Lot 1.
(LS) Second. Carried 5-0.

4. Intent to Cut, Tax Map R39, Lot 31

(EN) Motion to approve Intent to Cut Tax Map R39, Lot 31.
(GL) Second. Carried 5-0.

CHECKS and MANIFESTS

(LS) Motion to approve Accounts Payable and Checks Register.
(PR) Second. Carried 5-0.

(LS) Motion to approve Payroll and Direct Deposit.
(PR) Second. Carried 4-0. (EN) Abstain.

Discussion: (GL) What about DiGeorge overtime? (PS) to check.

MINUTES

1. Public Session Minutes of July 3, 2012

(LS) Motion to approve Public Session Minutes of July 3, 2012 with corrections. (EN) Second. Carried 5-0.

Corrections:

Page 2, Last Paragraph should read: (LK) Have you heard……or credit on and I believe there was a $24 fee?

Page 4, Last paragraph should read: making the conditional offer for hiring of….

Page 5, Appointments: Delete (Approved by Chairman Konopka)

Page 7, No. 7, Line 1 should read: Larry Konopka noted that since no action would be taken on this matter, that he would not recuse himself as an abutter; (and was seated in the audience.) is deleted.

Page 7, Line 6 should read: …..involves liability. The letter to Ms. True should explain to her all the reasons why this cannot be gated and the other avenues she might take in this regard.

2. Non-Public Session Minutes of July 3, 2012

(LS) Motion to approve Non-Public Session Minutes of July 3, 2012.
(EN) Second. Carried 5-0.

OTHER

(PS) I have received a phone call from Jim Pritchard requesting that the Board please formally respond to Hank Fitzgerald’s letter request to the Board of Selectmen. This will be on the Agenda on August 7th.

(LK) I can recuse myself. Board: Not necessary.

PUBLIC INPUT

Adam (??): When will the Minutes of June 19th and July 3rd be on the Website?
It is noted that the Minutes of June 19th should be on the Website; if they are not, we will check with Matt Goodwin. (PS) The Minutes of July 3rd were approved tonight and should be on the Website sometime tomorrow.

Close Public Input

NON-PUBLIC SESSION

(GL) Motion to go into Non-Public Session per RSA 91-A:3 II (c). (GL) Second. Carried 5-0. Individual members of the Board were polled and all agreed.

Board went into Non-Public Session at 7:45 P.M.

Break: 7:45 P.M. Resume in Non-Public at 7:50 P.M.

Board returned to Public Session at 8:00 P.M.

(GL) Motion to seal Non-Public Session of July 17, 2012. (PR) Second.
Carried 5-0.

INFORMATION ITEMS – CONTINUED

10. Administrative Assistant – Police Department

(PS) Meggin Dail is being considered as Administrative Assistant at Police Department. Chief Wharem is to be contacted in reference to pay scale.

(PR) Motion to approve Meggin Dail as Administrative Assistant at Police Department for no more than 24 hours per week. (LS) Second. Carried 5-0.

NON-PUBLIC SESSION

(GL) Motion to go into Non-Public Session per 91-A: 3 II (a). (LS) Second. Carried 5-0. Individual members of the Board were polled an all agreed.

Board went into Non-Public Session at 8:05 P.M.

Board returned to Public Session at 8:10 P.M.

(GL) Motion to seal Non-Public Session Minutes of July 17, 2012. (EN) Second. Carried 5-0.

ADJOURNMENT

(PR) Motion to adjourn. (LS) Second. Carried 5-0.

Meeting adjourned at 8:15 P.M.

Approved: August 7, 2012

____________________________ ________________________
Lawrence Konopka, Chairman Date

I hereby certify that these Minutes were recorded by me on July 17, 2012, transcribed and publicly posted on July 25, 2012.

_________________________________________
Delores A. Fritz, Recording Secretary

I Tape
One Attachments

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