Minutes of the Josiah Carpenter Library Trustees Meeting
July 21, 2009

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:30 p.m. on July 21, 2009, in the children’s room of the library.
Present: Chair Sylvia Wallace
Treasurer Mary Schelble
Secretary Dana Sansom
Director Roza Benoit

Acceptance of Minutes: The minutes of June 9, 2009 were accepted with changes to the treasurer’s report and an amendment to the walk around inspection, as suggested by Mary Schelble.

Reports:

Directors Report:
• April Rue has been hired to serve as Circulation Assistant for 6 hours per week at the minimum wage rate of $7.25 per hour. She understands that this current position is only available until the year-end.

• The new computer for the annual upgrade has been installed. The new external back-up method is in place. We have transitioned staff schedules to eliminate 30 minutes daily previously scheduled for back-up time and added that thirty minutes for staff circulation desk time.

• Microsoft Excel has been upgraded on the main server from the 2003 to the 2007 version, and QuickBooks has been upgraded from the 2003 to the 2007 version as well. In addition to setting up and deploying the new server, Harry Pike provided us with an additional 5 hours of his time, for trouble-shooting and staff consultation.

• The next Community Outreach Coffee will be extended to the Town Hall employees and is slated to begin Thursday, August 6th, from 10:30am to 2:30pm.

Treasurer’s Report:
The treasurer’s report was given.

Treasurers and the director’s reports were accepted.

Old Business:
Building Maintenance update-The Attic insulation still has not been done and the furnace has not been cleaned. Sylvia is writing letters to the appropriate people to get this fixed
The toilet has been backing up and an independent contractor came to look at it.
and said that the problem might be roots in the pipes, which would need removal. Sylvia will talk to the town administrator and try to get the problem fixed as soon as possible.
• Personnel Policy –Sylvia came up with several policies to base ours on. One was picked and Sylvia will try to have a draft for our next meeting.
• Review year-to-date Budget- the Budget was reviewed.
• Continued planning for 2010 Budget- A discussion on the budget included
Director’s hours and employee’s hours and the fact that they need to be increased.
Roza will put together a budget for the August meeting –
• Walk around- Sylvia will put together a letter for the town administrator and the selectmen with the results of the walk around and suggested appropriate actions.

Next Meeting:
The next meeting will be on August 18, 2009.
The meeting was adjourned at 8:45 pm.

Respectfully submitted,

Dana M. Sansom
Secretary