TOWN OF PITTSFIELD
BOARD OF SELECTMAN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263
_____________________________________________________________

MEETING MINUTES OF TUESDAY, JUNE 2, 2009

CALL TO ORDER

Call to order at 6:00 P.M., by Linda Small, Chairman.

MEMBERS PRESENT

Linda Small (LS), Chairman, Ed Vien (EV), Vice-Chairman, Larry Konopka (LK), Denise Morin (DM), Fred Hast (FH), Paul Skowron (PS), Town Administrator, and Delores Fritz, Recording Secretary.

MEMBERS ABSENT

None.

PUBLIC INPUT

None.

AGENDA REVIEW

(LS) Channel 24; (PS) Abatements, Intent to Cut, Current Use Application, Vacation Request, Amenico Signed Agreement, Town Attorney Correspondence Re: Planning Board Composition.

NEW BUSINESS
ACTION ITEMS

1. Employee of the Month – April

(DM) read into the Minutes the many attributes and contributions contributed by MaryEllen Plante, Employee of the Month for April, to Pittsfield over the course of the years. This will be recorded in The Sun for all to review.

2. Central New Hampshire Regional Planning Commission Appointments

(PS) There is a letter from Sharon Wason, Executive Director of the CNHRPC, relating to appointment of representatives noting that to date, there has been no response. (FH) Gerard Leduc noted at a recent Planning Board meeting that he would be interested in being a representative again. He was going to handle this. (EV) suggested he should submit a letter of interest to BOS noting this. He will be contacted for this request.

APPOINTMENTS

6:05 P.M. – Life Guards/Gate Keeper Appointments

Ms. Plante introduced the new employees to the Board including Ian Reese, Sean Reese, Brandon Patterson, Life Guards, and Paige Corliss and Rebekah Adams, Gatekeepers.

(EV) related to them that the pool is an important part of this community. Ms. Plante noted, as Director, she is very comfortable with this group and has been very pleased with their hiring this year. The pool will open June 19th at 1:00 P.M. and hopefully will be open through Labor Day.

NEW BUSINESS CONTINUED

3. Police Department Access

(PS) The Board inquired at the last meeting information regarding the public access into the Police Department. As you will note, I have contacted the Chief and he has responded noting that the area now requires secretary window bulletproof glass partition. I have requested that he acquire some estimates and he noted that he would contact the same individual that installed the glass partition at the Town Hall. Chief has also noted that a new door is required. (LK) I did not know we needed this window and door. This is just going on and on. I visited Barnstead recently and they have similar windows but they are not bulletproof. (LS) noted that Board should wait until an estimate can be done and if there are any other “needs” to let the Board know.

(FH) Motion to go into Non-Public Session per 91-A:3 II (d). (DM) Second. Carried 5-0. Individual members of the Board were polled and all agreed.

Board went into Non-Public Session at 6:17 P.M.

Board returned to Public Session at 7:20 P.M.

(DM) Motion to seal Non-Public Session Minutes of June 2, 2009. (EV) Second. Carried 5-0.

Break at 7:23 P.M. Board resumed at 7:30 P.M.

3. Police Department Access Continued

Chief Wharem explained rationale for new door, which would actually be just the back of the existing door (coated with metal) so as to not compromise the integrity of the current door, which is architecturally visible and should continue to exist.

4. Animal Control – Resource Sharing

(PS) related that Police Chief of Northwood has noted interest in sharing resources of animal control – vehicles, crates, and training and briefly discussed this with the Town Administrator of Northwood. Chief Wharem, representative of Northwood, and I would like to sit down and discuss this proposal further. (EV) Perhaps, this could part of the shared resources such as discussed by Suncook Valley Regional Association, though I am not sure that Northwood is a part of this.

5. Vacation Request

(PS) suggested acting on this vacation request after the Non-Public Session.

6. Amenico

(PS) The Memorandum of Understanding has been forwarded to Arnold Arrowood in North Carolina and Amenico and they are pleased with the language. This has now been signed by Sarandis Karathanasis.

(LK) Motion to approve Chairman of Board to sign Memorandum of Understanding Amenico. (DM) Second. Carried 5-0.

(LS) noted that she has recently met with Sarandis and Scott and they have indicated that they are moving forward and working things out. They are happy with this portion of the association with Pittsfield and are in the process of discussing future plans with Building Inspector, Kyle Parker.

7. Town Attorney Opinion – Planning Board Composition

(PS) I have received an E-Mail from the Town Attorney this afternoon regarding the Planning Board Composition. (LK) noted several questions as to what would occur if the seven-member board does not pass, what happens to the other two and which two would be involved. (EV) If Town does not pass seven-member board, which five do you choose? The BOS could appoint members until the next March meeting. We would need to educate the people on saying, “Yes” to the seven-member board. (DM) The people wanted the current elected Board.
(PS) Apparently there are some questions that need to be answered. (LK) What do we do in the mean time? (PS) Nothing right now. I will try to get answers from Laura Spector. We should have answers soon and I will let the Board know.
(EV) The Planning Board should not hear applications. (LK) They would have to. (PS) She is not saying stop the process. (LS) We want to make sure that we do it right. Board will wait for response to (PS) inquiries to Laura Spector.

(FH) posed some questions in regard to the calendar of statutory times. (LS) noted that these timeframes can still be met even with waiting for a response from Laura Spector. I agree with the timeframe schedule and we will stick to it.

8. Channel 24

(LK) We should let Clayton Wood know that Channel 24 has been down for a couple of days. (PS) to notify him.

INFORMATION ITEMS

1. Letter from John Fraser to Board of Selectmen Re: Conduct of George Bachelder.
2. Letter from Stacey Mills to BI Re: Property Disrepair
3. AFT-NH Filing Re: Gordon PELRB Case
4. Motion to Extend Pre-Hearing for Gordon PERLB Filing
5. PERLB Notice for Extension for PELRB Filing Re: Wharem
6. Town PERLB Filing Re: Chief Wharem
7. E-Mail from Chief Johnson Re: Grants for Generators
8. E-Mail from Chief Johnson Re: TB Testing Results
9. E-Mail from Laura Spector Re: Response to Bill Miskoe Inquiry on Road Acceptance
10. Memorandum to Gerard Leduc Re: LGC Opinion/Planning Board Composition
11. Letter to Fred Fuller Oil Co. Re: Oil Bid Acceptance
12. Letter to Mark Wallace Re: Conservation Commission Review of Town Owned Property
13. E-Mail from Amenico Re: Cooperative Agreement
14. Letter from Laura Spector Re: Subpoena for Information from Fire/Ambulance Department
15. News Release from Councilor John D. Shea (Read Folder Only)

OLD BUSINESS

1. Town Hall Improvements, Life Safety Codes
2. Capital Improvement Program
3. Space Needs Study
4. Sidewalk Improvement Plan
5. Cost of Broadcasting BOS, PB and ZBA Board Meetings

All matters pending.

APPLICATIONS AND WARRANTS

1. Current Use Application – Map R34, Lot 20

Board briefly discussed unproductive area vs. unmanaged area, wetlands, and accessibility in relation to this current use application.

(DM) Motion to approve Current Use application for Map R34, Lot 20.
(FH) Second. Carried 5-0.

2. Current Use Application – Map R43, Lot 10-1

(PS) A revised map has been submitted and application has been redone to include the 20% recreational adjustment. Assessors recommend approval.

(DM) Motion to approve Current Use application for Map R43, Lot 10-1.
(FH) Second. Carried 5-0.

3. Current Use Application – Map R15, Lot 30

(PS) This was also amended to include the 20% recreational adjustment and a revised map has been submitted. All the information is now complete and the assessors have recommended this application.

(DM) Motion to approve Current Use application for R15, Lot 30. (LK) Second. Carried 5-0.

4. Intent to Cut

(DM) Motion to approve Intent to Cut Map R7, Lot 17. (EV) Second.
Carried 5-0.

CHECKS AND MANIFESTS

(DM) Motion to approve Accounts Payable and Check Manifest. (EV) Second. Carried 4-0. (DM) Abstain.

(DM) related that she has abstained from vote on this because abatement checks are included and she will be receiving an abatement.

(LS) requested (PS) check the abatements. (PS) to do.

(DM) Motion to approve Payroll and Direct Deposit. (EV) Second. Carried 5-0.

MINUTES

1. Public Session Minutes of May 26, 2009

(DM) Motion to approve Public Session Minutes of May 26, 2009. (EV) Second. Carried 5-0.

2. Public Session Minutes of May 28, 2009

(EV) Motion to approve Public Session Minutes of May 28, 2009. (LK) Second. Carried 5-0.

3. Non-Public Session Minutes of May 26, 2009

(DM) Motion to approve Non-Public Session Minutes of May 26, 2009.
(LK) Second. Carried 5-0.

A last name change is noted from Curtis to Clark.

4. Non-Public Session Minutes of May 28, 2009

(DM) Motion to approve Non-Public Session Minutes of May 28, 2009.
(EV) Second. Carried 5-0.

OTHER

(FH) Regarding the leasing of the trailer by Fire Department, has anyone looked into that? (PS) I have not talked to Chief about that yet.

(FH) Also, the Warranty on the generator at the Fire Department, what is happening on that? (PS) It is noted that the Chief is having difficulty “chasing” this gentleman down. (LK) noted he would contact him.

PUBLIC INPUT

None.

NON-PUBLIC SESSION

(LK) Motion to go into Non-Public Session per 91-A:3 II (a). (DM) Second. Carried 5-0. Members of the Board were polled individually and all agreed.

Board went into Non-Public Session at 8:17 P.M.

Board returned to Public Session at 9:10 P.M.

(EV) Motion to Seal the Non-Public Session Minutes of June 2, 2009.
(LK) Second. Carried 5-0.

(DM) Motion to table vacation request of Philip Gordon until further review. (EV) Second. Carried 5-0.

(DM) Motion to approve request of Debra Gauthier to change hours to 7:00 A.M. to 3:30 P.M., Monday through Friday, from June 29, 2009 to August 21, 2009. This approval is not in any way setting precedent for modification of work schedule in the future. (EV) Second. Carried 5-0.

(LS) related that she was agreeable with this until permanent hours for the position can be set.

(PS) advised Board that there are a number of personnel matters pending which may require a special Board meeting next week. Board agreed.

(FH) commented on the fuel oil bid, and requested information on the letter from Stacey Mills. (PS) The BI is working on it.

ADJOURNMENT

(FH) Motion to adjourn. (DM) Second. Carried 5-0.

Meeting was adjourned at 9:20 P.M.

Approved: June 16, 2009

______________________________ ____________________________
Linda Small, Chairman Date

I certify that these Minutes were recorded and publicly posted on June 4, 2009.

____________________________________________
Delores A. Fritz, Recording Secretary