JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
MINUTES
June 25, 2013

Present: Mary Schelble, Chair; Dana Sansom, Treasurer, Rozalind Benoit, Director; Nancy Fogg, Secretary

Public Hearing: Convened at 7:00 PM.

Acceptance of Minutes: Minutes were accepted with changes. (Dana/Mary)

Closed Hearings Minutes: The motion carried to take the minutes out of non-public status and to include them with
the regular minutes for meetings held on May 28 and May 30, 2013. (Mary/Dana)

Old Business:
**Library Stairway: No new information.
**Library Windows: Andy Roeper, contractor, submitted his final invoice. A $281 balance due remains on
the grant for the second set of windows. Sylvia Wallace directed Mr. Roeper to complete $281 worht of
work on the round window and to send an estimate of the cost to complete the repairs. Initial repairs and
estimate are due in September. Sylvia Wallace suggested contacting the town for payment. Sylvia Wallace
continues to oversee window project.
**Library Benefit Update: Positive feedback was received for the event held on June 13, 2013 to benefit
book collections. Sharon Olds, who received the Pulitzer Prize for poetry in 2013 and the T. S. Eliot Award, was the presenter. The net profit was approximately $1600. A donation of $50 was approved for
the Pittsfield Players, who provided the venue.
**NHLTA Conference: Reports postponed to July 1, 2013, meeting. (Dana/Mary)
**Policy Revision: Refer to “Report of Policy Committee Meeting” held June 17, 2013. (Attachment)
Safety Policy was accepted as written. (Mary/Dana) The G3 document, “Condition of Employment”
for support staff was accepted as policy. (Mary/Dana) The motion carried to disband all policies and
forms pertaining to non-library meetings in the library because there is no separate meeting room.
(Mary/Dana) The recommendation to have separate policies within the personnel section was
accepted. A motion to change the Library Staffing Policy to reflect new hours and status of the
director and staff to agree with motions made in a non-public session in May regarding hiring a new
director and reducing hours of the library passed. (Mary/Nancy)
**Budget Revision, Operations and Staffing Adjustments: Support staff will now report 5 minutes prior
to library open times. Funding is no longer available to cover 15 minutes prior to open times reported the
Director. The motion passed approving $1614 profit from the Sharon Olds benefit to be posted on the line
item for Adult and Children’s Books. (Dana/Nancy) The vote was 2 to 0 with 1 abstension. Budget
revisions were discussed with no action taken.
Web Service: $89.88 was approved to extend the website service.

Director’s and Treasurer’s Reports: Director’s and Treasurer’s Reports were received and accepted after discussion.

New Business:
**Exit Review with Director: Scheduled for Monday, July 29, 2013. Time to be set later.

Adjournment: Meeting adjourned at 10:00 PM. (Dana/Mary)
Next Monthly Meeting: July 16, 2013, at 7:00 PM. Special public meeting: Monday, July 1, 2013 at 12:30 PM.
Submitted by: Nancy Fogg, Secretary