JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
MINUTES – Draft
March 26, 2013, 7:10 pm

Present: Mary Schelble, Chair; Dana Sansom, Treasurer; Rozaa Benoit, Director; Nancy Fogg, Secretary.

Acceptance of Minutes: Moved and seconded (Nancy/Dana) to accept minutes as corrected for February 19, 2013

Public Hearing:

Old Business:
**Bank Fees: The director is continuing to work with the Citizen Bank representative to eliminate the fees.
The solution may be to have all accounts coded as government accounts.
**Window Restoration Update: The director has no update on the restoration project. No pay will be
authorized until project is completed.
**Library Goals: New goals will be established following the installation of stairs for the second egress.
A Grand Reopening of the Children’s Room is tentatively planned.
**Library Stairway: The director contacted town officials regarding a timeframe for installation of the
stairway. A response is expected the week of April 1, 2013. Eric Nillson, Selectman, is contact person.
**Town Meeting: Funds for the stairway were approved. Dana Sansom was thanked for advocating passage
of the warrant article.
**Future Fund raising Activties: Discussion was held regarding fund raising projects. Nancy Fogg
submitted a few ideas for ticketed events. The director will obtain more details for future consideration.
**United Community Account followup: The director is continuing to work on an evening event to
introduce the United Community program formally.
**Policy Reviews: Mary Schelble and the director will resume regular meetings to review library policies and recommend changes and edits. They will confer to establish a meeting date.
**Verticle File Project: The director reported that volunteer, Judith MacLellan, is reviewing items in the
verticle file for redistribution and possile sale. J. MacLellan consulted with Larry Berkson, Pittsfield
Historical Society historian. Items have been distributed to local and state historical societies and other
libraries. Few items were identified with value to sell. An itemized report on distribution and goals was
submitted by J. MacLellan on her work to date.
**Special Event: Sharon Olds, author of Stags End, and a T. S. Elliot award winner for 2013 has been tenta-
tively schedule to meet with the Reader and Writers group on May 23, 2013, and with the public on
June 13, 2013.

Director’s and Treasurers Reports: Reviewed and accepted after discussion.

New Business:
**Library Board Positions: Officers for 2013 -14 effective March 26, 2013 were approved. (Mary/Dana).
Mary Schelble, Chair; Dana Sansom, Treasurer; Nancy Fogg, Secretary.
**Alternate Trustee: Moved and seconded (Mary/Dana) to nominate William Miskoe for position of alternate trustee. The Board of Selectman will vote on the nomination.
**NH Download Books: A motion was made and seconded (Dana/Nancy) to pay for NH Download out of
trust funds. Tumblebooks will be discontinued for lack of funds.
**NHLTA Spring Conference: Plans are being made by the trustees and director to attend the annual
meeting of the N. H. Library Trustees Association spring conference on May 20, 2013.

Adjournment: Moved and seconded (Nancy/Dana) to adjourn the meeting at 8:45 pm.
Next Meeting: April 16, 2013 at 7:00 pm. A closed door session at 6:30 pm will precede the public meeting for the
director’s annual evaluation.
Submitted by: Nancy Fogg, Secretary