JOSIAH CARPENTER LIBRARY TRUSTEES MEETING

Minutes of the Josiah Carpenter Library Trustees meeting

3/27/2007

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:30 pm on March 27, 2007, in the children’s room of the library.

In attendance were, Leslie Vogt, Director; Mary Schelble, Bill Provencal.and Sylvia Wallace

The minutes of the previous meeting were read and accepted.

New Trustees

Mary welcome Sylvia Wallace and Bill Provencal as newly elected members of the Board of Trustees.
Mary presented Sylvia and Bill with information as to what the role of the Trustee is.
Leslie will complete a form to the NH State Library for data as to the new trustees and will forward to the State.
Library Keys: Bill and Sylvia were given the option of having keys for access to the library. Trustees will need to notify Leslie if desired.

Old Business:

Technology Plan. Changes to the Plan was reviewed. Motion made and seconded to approve the Plan as presented.
Circulation History. Bill suggested that twice a year, for a one week period that we poll those who access the library through the back door and extrapolate the data for the entire year. This will provide us with a rough idea how many patrons access the library through the rear door.
Update of Meeting Request from Rotary:
Leslie has heard nothing from the Rotary as to their holding a function in the library.
Bill suggested that we establish a policy in regards to outside organizations using the library. This will be done at a later date.
Safety Deposit Box. Mary reports that the safety deposit box at Northway Bank has been closed the keys returned.

Reports:

Directors report was presented by Leslie.
Some discussion as to the window replacements for the library. Leslie presented written estimate from Pella Windows for $23,267. This does not include labor. Total cost is approximately $50,000. Bill is to look into obtaining additional specs. from other companies.
Roof: Leslie to contact the Town Administrator in reference to the roof and what is required of us.
CPU replacement. The need to replace three of the eight CPU’s was discussed. Approval was given to Leslie to spend $1,500 for the three new units.
Network. The problems with the network as improved somewhat. Leslie has been in contact with the internet provider Metrocast.
Library Software. The current library software (Winnebago) no longer provides upgrades or software support. The need to expend $450. for upgrades or support was discussed. Motion made and seconded not to renew.
Part-time summer help. Leslie to contact April Rue for possible employment on a part time basis. Permission given to Leslie to look into location a person for summer work.

Monthly Financial Report was presented and discussed. Motion made and seconded for approval.
Update from Friends of the Library
Friends have provided Roman Shades for two front windows of the library.
Friends will run the Open House on April 14, 2007

New Business:

Election of Officers: Mary Schelble, Chairman; Bill Provencal, Treasurer; Sylvia Wallace, Secretary.
Daughters of the American Revolution, Benjamin Sargent Chapter. Discussion as to form found in Safety Deposit box in reference to possible funds. No known records as to location of funds. Bill suggested no action need be taken. Motion made and Seconded.
Library Open House and Poetry Workshop. Open house is set for 9:30 to 12:30pm on April 14th. The Poetry workshop will run in conjunction with Open house.

The next meeting of the Trustees will be held on May 8, 2007, at 6:30 pm.

The meeting was adjourned at 7:45 pm.

Submitted by Bill Provencal, Secretary.