JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
November 13, 2012, 7:00 pm

Present: Dana Sansom, Chair, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary.
(Nancy Fogg, Alternate Trustee, absent with notification)

Acceptance of Minutes: Moved and seconded (Dana/Sylvia) to accept minutes as corrected of October 16, 2012 meeting.

The meeting was continued by the trustees and director at the town hall with attendance at a 7:30 pm meeting with the Selectboard regarding the 2013 budget. The director had prepared explanatory financial papers and presented them to the board to help them understand the need for the budget request.

Old Business:

• CD Investment follow-up: Sylvia, trustee treasurer, met with Jason Spring, Investment banker for Citizens Bank, and he said that there were no guarantees of returns on any of the bond investments that would be a 3-8 year period at 2-3%. Sylvia will invest the monies of our Trustee Funds (principle) in a CD at the rate available at this time. The trustees agreed with this decision.
• United Community account follow-up: Sylvia will set up a money market account with a minimum amount of $50 (Trustee account monies to be returned) that will be devoted solely to the fundraising account.
• Window Restoration update: Andy Roeper who is renovating our library windows, told Sylvia that he noted that the round window above the front door was deteriorating with glass ready to fall out. He said the cost to fix the window would be $1117 but he would be willing to remove the window and put in a replacement until such time as we were ready to have the window repaired. The monies are not available at this time so the trustees requested that Sylvia ask for a quote to remove the window. This would give them time to get funds to do the repair job before further deterioration.
• Building Maintenance update: Sylvia and the Friends (at their annual meeting) questioned whether the second egress work would respect the historical aspects of the interior of the library when designing the staircase. It was noted that an architect is aware of the historical aspects. This will be monitored carefully by the trustees.
• Library Goals: Tabled at this time.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion.

New Business:
• Sylvia said that she would be able to attend the December meeting but was uncertain about the January and February meetings due to personal matters. This was noted and understood by the trustees.
• Vertical File Project: Rosa explained that the Vertical File was a file consisting of paper documents that the library has and asked a volunteer Judith MacLellan to review. She felt that some of the documents had value and could possibly be kept for historical reasons. The director asked for Trustees consider having some items evaluated for value.
• Online Booksale Project: The director noted that she was going to have volunteer Judith MacLellan look into online booksales to see if there is any value in our participating in selling books not longer used by the library.
• Various Grant applications: The director mentioned grant applications possibly being available for the second egress project and the trustees felt that the Town would be the entity applying for the grant.

Adjournment: Moved and seconded (Sylvia/Dana) to adjourn the meeting at 9:19 pm. (Sylvia/Dana)

Next Policy Revision Subcommittee Meeting: December 11, 2012 7 pm
Next Meeting: December 18, 2012 7 pm

Submited by: Mary Schelble, Secretary