Josiah Carpenter Library Trustees Meeting
Minutes of the Josiah Carpenter Library Trustees Meeting
October 13, 2009

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:35 p.m. on October 13, 2009, in the children’s room of the library.
Present: Chair Sylvia Wallace
Treasurer Mary Schelble
Secretary Dana Sansom
Director Roza Benoit

Acceptance of the Minutes -The minutes of September 8, 2009 meeting were accepted as written.

Reports:
· Director’s Report
§ The Friends of the Library purchased a printer for the Roza’s office and a covered trash barrel for the bathroom.
§ The next Community Coffee Outreach will be for town committees and organizations to come on a Thursday afternoon for cookies and coffee.

§ Preschool Story Hour will be in a new time slot on Mondays at 12:30 beginning in November.

§ Mary and Roza attended the SILC Trustee’s Night at Epsom Public Library. The panel discussion members included representatives of NHLA, NHSL, NHLTA, and trustees from two towns. The focus was strengthening relationships between town officials and library trustees, and was very well attended.

§ Mary and Roza met on October 1st to discuss Trustee Fund appropriations to the budget.

· Treasurer’s Report
Financial activity for Jan 1 –Sept 30th, 2009 and September 1-30th were discussed.
3373.00 were transferred from the Trustees Money Market to the General money market fund and are being applied as was designated by the trusts.

The Directors report and the treasurer’s report were accepted.
Old Business:
· Building Maintenance update- There were electrical problems last week-Roza called an electrician and it was discovered to be loose wires going into the box- It has been fixed. The Library had to close 9/28 because there was no water due to digging up the pipes in the front of the building. Furnace cleaning and Attic insulation has not been completed.
Sylvia looked into grants for restoring or replacing windows.
She is going to apply for a Moose plate $10,000.00 grant. She found two window restorers who have done the windows at several the libraries in the state. It has been recommended by several people to get the windows restored rather than replaced.
Roza is looking into purchasing bar code scanners for each desk.
· Personnel Policy-Revisions were discussed briefly and will be discussed in detail at the next meeting
· Review year-to-date Budget- this was reviewed
· Continued planning for 2010 Budget-Roza is going to remove the 1000.00 warrant article for automation of the library backup system
· Preparation for October 20th meeting
We will Meet at 5 pm and go over there together
Dana will set up LCD projector at the meeting
Sylvia will present the budget with help from Mary

New Business: No new business
Miscellaneous: No miscellaneous

Next Meeting: November 10th, 2009

Adjournment; 8:45pm