Pittsfield Website Committee
Pittsfield, NH 03263
September 17, 2007
The Pittsfield Website Committee called to order 7:16, September 17, 2007
Members present: Clayton Wood, Chairman, Bob Legg, Donald Chase, Matt Goodwin,
Bill Provencal, Webmaster/Secretary
Minutes:
A discussion as to what constitute minutes, what is meant by a draft.
A motion was made to accept the minutes as written. Motion seconded
Bill discussed the prior minutes and how they were written and changes made
through the Website Blog.
Action Items
Meeting Schedule:
It was agreed that the Website Committee would meet on the third Monday of
each month. Holiday conflicts would be resolved as the need arises.
Website Committee Blog:
Clayton talked about the importance of the using the blog, and how it will be
utilized in future website interaction. Various committee members identified
certain problems they were having and how they could be resolved.
Review of what constituted a proper Index page.
Bill presented his new version of the index page. The new Index page
layout/content was discussed and suggestions were made by Don Chase and
Clayton. Bill will incorporate the suggestions and upload the Index page to the
server. A motion was made and seconded for Bill to upload the new Index page
to the server.
Webmaster Report
Bill discussed briefly the number of weekly hits to the website.
Bill identified that the EDC were not submitting minutes for posting to the
website. Don mentioned the EDC and their involvement in the town. That they
be a closer involvement with the EDC and the Website Committee, since our
goals and theirs should parallel. Bill is to meet with the Town Administrator
(TA) and provide a list of those committees not in compliance with the Right to
Know Law.
Clayton indicated that he plans to visit with all committees to inform them of the
website and when we can do for them.
On Going Business
Converting all town forms and policies-ordinances to PDF format:
Don Chase has been working with Cara Marston and she has provided a large
number of Town Forms in DOC format, which Don as converted to PDF format.
Don will send the forms to Bill for insertion into the website.
Don has been working with the TA as to which Ordinances and Policies should be
uploaded to the website. Don is retyping those that are not in digital format. He
will send the ordinances to Bill as they are available.
Work with TA to address issues of late and missing committee minutes:
As mentioned above, Bill will meet with the TA as to the EDC and missing
minutes and the Conservation Commission.
Business Links:
Clayton discussed the issue of the Website linking to local businesses. Clayton
felt that the current Website Links Policy has to be examined to minimize
problems with questionable businesses who wish to be linked to the town website.
New Business
A discussion as to what we want to be, where we want to go as far as the website.
Clayton re-iterated that changes have to be looked at carefully and that implementation
will be slow.
Action items:
Bill needs to address exactly what his needs are to the committee. This will be brought
before the committee at the next meeting.
Matt will work on the practicality of a new website site design.
Clayton will talk to the TA as to what direction he sees the Website Committee heading.
Next Meeting Scheduled for Monday, October 15, 2007 at 7pm at the Town Hall
Meeting Adjourned at 9:43pm
Minutes submitted by Bill Provencal, Secretary