TOWN OF PITTSFIELD
BOARD OF SELECTMEN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263
_____________________________________________________________

MEETING MINUTES OF TUESDAY, SEPTEMBER 17, 2013

CALL TO ORDER

Call to order at 6:00 P.M. by Eric Nilsson, Vice-Chairman

MEMBERS PRESENT

Larry Konopka (LK), Chairman, Eric Nilsson (EN), Vice-Chairman,
Linda Small (LS), Albert Douglas (AD), Paul Skowron (PS),
Town Administrator, Delores Fritz, Recording Secretary.

MEMBERS ABSENT

Gerard LeDuc (GL)

PUBLIC INPUT

Dan Schroth: One question for the Board: Can you legally sign a three-year contract for a full-time Fire Chief knowing the history of this vote and the fact that a petition is happening?

Jim Pritchard: On the Agenda you have an item about responding to the AHG request to build on a Class VI roadway. I was at Merrimack Superior Court to determine if AHG has filed a lawsuit as the last day for appeal was September 15th, and they advised nothing has been filed. Perhaps, you might want to defer that issue since we do not know what AHG intends to do.

Fred Hast: Asked several questions about determination of appointed citizen to the Fire Chief hiring committee.

Jim Snedeker: Noted that he is now ready for the junkyard inspection. Building Inspector will be contacted.

AGENDA REVIEW

(LS) Audit Report

APPOINTMENT

6:10 P.M.: Nick Abell – Housing Standards Inspector

Mr. Abell did not appear for appointment

NEW BUSINESS
ACTION ITEMS

1. Board of Selectmen to Respond to the AHG Request to Build on a Class VI Roadway

(PS) As Board will remember, AHG requested Board act on their request to build on a Class VI roadway. After discussion with the Planning Board and Board of Selectmen, I would suggest Board table this item as Mr. Pritchard brought to our attention. There is currently no purpose to act on AHG’s request. (LK) Would like to send this to legal counsel to review. I agree but would like to double check. (PS) to do.

(LK) Motion to table responding to the AHG request to build on a Class VI roadway until further notice. (LS) Second. Carried 4-0.

2. Board of Selectmen to Consider Action on Tax Deeded Properties

(PS) Erica has provided a list of the tax-deeded properties and you now all have a copy of that. There is a Deed Waiver attached (read into Minutes) for each property noting:

DEED WAIVER

The property located at (property address) is due to be deeded to the Town of Pittsfield for non-payment of (year(s) taxes and/or sewer.

The Town of Pittsfield hereby notifies the Tax Collector that they will not accept the Tax Collector’s deed because “in its judgment acceptance and ownership of the real estate would subject the municipality to undesirable obligation or liability risks” per RSA 80:38 II-a.

(PS) These Deed Waivers are ready to be accepted and signed by Board.

(LS) Motion to approve Deed Waiver that Town will not accept.

(PS) indicated that each property should be listed separately. (LS) withdraw motion.

(LS) Motion to not accept Deed for 33 Main Street Realty LLC,
Tax Map U03, Lot 45. (AD) Second. Carried 4-0.

(LS) Motion to not accept Deed for Karmen Bean, Tax Map R37, Lot 2.
(LK) Second. Carried 4-0.

(LS) Motion to not accept Deed for Virginia A. Chase, Tax Map R14, Lot 37. (LK) Second. Carried 4-0.

(LS) Motion to not accept Deed for Cinthia M. Colby, Tax Map R42, Lot 9.
(LK) Second. Carried 4-0.

(LS) Motion to not accept Deed for David Griggs, Tax Map R35, Lot 48.
(LK) Second. Carried 4-0.

(LS) Motion to not accept Deed for Leonard E. Guest, Tax Map R25, Lot 2-3. (LK) Second. Carried 4-0.

(LS) Motion to not accept Deed for Cassandra Keene, Tax Map R34, Lot 5-2. (AD) Second. Carried 4-0.

(LS) Motion to not accept Deed for Brian N. Klitz, Tax Map U01, Lot2.
(AD) Second. Carried 4-0.

(LS) Motion to not accept Deed for Edward G. Lang, Tax Map R07, Lot 4-1. (AD) Second. Carried 4-0.

(LS) Motion to not accept Deed for James E. Marsh, Tax Map U05, Lot 40 and Tax Map R50, Lot 7-8. (LK) Second. Carried 4-0.

(LS) Motion to not accept Deed for Edward A. Trzcinski, Tax Map R11, Lot 23. (AD) Second. Carried 4-0.

(LS) Motion to not accept Deed for Julee Beth Worthen, Tax Map U01, Lot 73. (AD) Second. Carried 4-0.
(LS) All of the above noted parties have agreed to a payment plan. (EN) Board can address others next meeting.

3. Board of Selectmen to Review 2014 Proposed Town Budget

(PS) Board has now received 2014 proposed Budget . Just to give you a quick synopsis – each budget indicates department wages and related benefits, health insurance has been increased by 5%. Because of new governmental accounting standards, each department has property/liability insurance listed separately (which covers building, vehicles, etc.) Generally, there are no major capital items proposed.

EXECUTIVE – PAGE 1

Line 1 – Board of Selectmen: (LS) Motion to approve Lines 1 – $5,200.
Line 2 – $323. And Line 3 – $76.
Line 2 – FICA: (LK) Second.
Line 3 – Medicare : Carried 4-0.

Line 8 – Health Insurance: (LS) Motion to approve Line 8 – $14,980.
(LK) Second. Carried 4-0.

Line 9 – Life Insurance: (LS) Motion to approve Line 9 – $27.
(AD) Second. Carried 4-0.

Line 13 – Training: (LS) Motion to approve Line 13 – $200.
(LK) Second. Carried 4-0.

Line 14 – Unemployment (LS) Motion to approve Line 14 – $170.
Compensation: (LK) Second. Carried 4-0.

Line 15 – Workers Comp. (LS) Motion to approve Line 15 – $2,944.
(LK) Second. Carried 4-0.

Line 16 – Health (LS) Motion to approve Line 16 – $1,100.
Reimbursement: (LK) Second. Carried 4-0.

Line 18 – Insurance Prop/ (LS) Motion to approve Line 18 – $875.
Liability: (LK) Second.

After Discussion: (LS) Withdraw Motion. (LK) Withdraw Second

Line 19 – Dues/Subscriptions: (LS) Motion to approve Line 19 – $1,300
(LK) Second.

After Discussion: (LS) Withdraw Motion. (LK) Withdraw Second

Line 20 – Conferences: (LS) Motion to approve Line 20 – $100.
(LK) Second. Carried 3-1 (LS).

ELECTIONS, REGISTRATIONS, & VITAL STATISTICS – Page 2

Line 28 – Health Insurance: (LS) Motion to approve Line 28 – $3,460.
(LK) Second. Carried 4-0.

Line 29 – Life Insurance (LS) Motion to approve Line 29 – $14.
(LK) Second. Carried 4-0.

Line 33 – Unemployment (LS) Motion to approve Line 33 – $202.
Compensation: (LK) Second. Carried 4-0.

Line 34 – Workers (LS) Motion to approve Line 34 – $1,132.
Compensation: (LK) Second. Carried 4-0.

Line 37 – Ins. Property/ (LS) Motion to approve Line 37 – $413.
Liability: (LK) Second. Carried 4-0.

Line 41 – Supervisors of (LS) Motion to approve Line 41 – $525.
Checklist (LK) Second. Carried 4-0.

Line 44 – Ballot Clerks: (LS) Motion to approve Line 44 – $200.
(LK) Second. Carried 4-0.

FINANCIAL ADMINISTRATION – Page 3

Line 50 – Health Ins. (LS) Motion to approve Line 50 – $20,222.
(Accounting): (LK) Second. Carried 4-0.

Line 51 – Life Insurance (LS) Motion to approve Line 51 – $27.
(Accounting): (LK) Second. Carried 4-0.

Line 55 – Training: (LS) Motion to approve Line 55 – $20.
(LK) Second. Carried 4-0.
Line 56 – Unemployment (LS) Motion to approve Line 56 – $101.
Compensation: (LK) Second. Carried 4-0.

Line 57 – Workers (LS) Motion to approve Line 57 – $1,617.
Compensation: (LK) Second. Carried 4-0.

Line 58 – Health Reimburse- (LS) Motion to approve Line 58 – $1,100.
ment Account: (LK) Second. Carried 4-0.

Line 60 – Town Report: (LS) Motion to approve Line 60 – $2,900.
(LK) Second. Carried 4-0.

Line 61 – Dues/Subscriptions: (LS) Motion to approve Line 61 – $100.
(LK) Second. Carried 4-0.

Line 62 – Auditing Services: (LS) Motion to approve Line 62 – $22,200.
(LK) Second. Carried 4-0.

Line 64 – Health Insurance (LS) Motion to approve Line 64 – $3,460.
(Tax): (LK) Second. Carried 4-0.

Line 65 – Life Insurance (LS) Motion to approve Line 65 – $14.
(Tax): (LK) Second. Carried 4-0.

Line 69 – Unemployment (LS) Motion to approve Line 69 – $101.
Compensation: (LK) Second. Carried 4-0.

Line 70 – Workers (LS) Motion to approve Line 70 – $553.
Compensation: (LK) Second. Carried 4-0.

(PS) to get calculation of Insurance Property/Liability list for Board and Workers Compensation for possible grouping with one calculation.

4. Sale of 36 Loudon Road

(PS) I have communicated with the auctioneer (St. Jean) and there are some real estate matters which will need to be determined in Non-Public Session.

5. Transfer of $13,597 from the Municipal Buildings Expendable Trust to the General Fund

(LS) noted two items on list that should be not be part of fund. (PS) will recalculate and it will be addressed on the next Agenda.

6. Transfer of $35,000 from the General Fund to the Municipal Buildings
Expendable Trust

(PS) This was approved at Town Meeting.

(LS) Motion to approve transfer of $35,000 from the General Fund to the Municipal Buildings Expendable Trust. (LK) Second. Carried 4-0.

7. Repairs and Maintenance to Swimming Facility

(PS) We have an estimate for repair of the diving board at the pool which was acquired by Minnie Plante. (LS) Where will the funds for this repair come from and has it been budgeted for? (PS) Parks & Recreation.

(LK) Motion to approve estimate for Bryan Locke, LLC for pool repair $1,250. (LS) Second. Carried 4-0.

8. Transfer of $1,759.25 from the Ambulance Fund to the General Fund

(LK) Motion to approve transfer of $1,759.25 from the Ambulance Fund to the General Fund. (LS) Second. Carried 4-0.

INFORMATION ITEMS

1. Audit Report

(LS) After reading the Audit Report, there are numerous requests to address the Audit Findings – can we do them? Board agreed (PS), (LS) and Cara Marston to address soon.

OLD BUSINESS

1. Policy for Recruitment & Employment – Revised Pending
2. Policy for Employee total Compensation Pending
3. Draft Ordinance Re: Bicycles and Skateboards Pending

APPLICATIONS and WARRANTS

None.

CHECKS and MANIFESTS

(LS) Motion to approve Accounts Payable and Checks Register.
(LK) Second. Carried 4-0.

(LS) Motion to approve Payroll and Direct Deposit.
(LK) Second. Carried 3-0. (LS) Abstain.

MINUTES

1. Public Session Minutes of September 10, 2013

(LS) Motion to approve Public Session Minutes of September 10, 2013.
(LK) Second.

Discussion: (PS) I have discussed the Minutes with Dee regarding the Public Input volume of information. Board has requested that this be “slimmed down.”

(LS) Withdraw Motion and (LK) Withdraw Second.

(LS) Motion to table approval of Public Session Minutes of September 10, 2013. (LK) Second. Carried 4-0.

2. Non-Public Session Minutes of September 10, 2013

(LS) Motion to approve Non-Public Session Minutes of September 10, 2013. (LK) Second. Carried 4-0.

PUBLIC INPUT

Fred Hast: Regarding 36 Loudon Road – glad it is going to auction and not through sealed bids. You should be addressing this in Public not Non-Public; people need to know about it.

Jim Pritchard: I have some concerns about your comments concerning Public Input. You can remove the passion but not the fact from public input. People need to know what is going on.

Fred Hast: People come in to voice their opinions and it should be in the Minutes.

Close Public Input

NON-PUBLIC SESSION

(LK) Motion to go into Non-Public Session per 91-A:3 II (d) – RSA 91-A:3 II (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community.
(LS) Second. Carried 4-0. Individual members of the Board were polled and all agreed.

Break 7:30 P.M. Resume in Non-Public Session at 7:36 P.M.

Board returned to Public Session at 7:44 P.M.

NEW BUSINESS – ACTION ITEMS – Continued

3. 36 Loudon Road

(LK) Motion to approve minimum auction bid by St Jean Auctioneers be $38,000. (LS) Second. Carried 4-0.

NON-PUBLIC SESSION

(LK) Motion to go into Non-Public Session per 91-A:3 II (a) and (c) –
RSA 91-a:3 II (a): The dismissal, promotion or compensation of any public employee or the disciplining of such employee or the investigation of any charges against him unless the employee affected: (1) Has a right to a meeting, and (2) request that the meeting be open, which case the request shall be granted and
RSA 91-A:3 II (c) – Matters which, if discussed in public would likely affect adversely the reputation of any person other than a member of the Board itself, unless such person request an open meeting.
(LS) Second. Carried 4-0. Individual members of the Board were polled and all agreed.

Board went into Non-Public Session at 7:45 P.M.

Board returned to Public Session Minutes at 8:10 P.M.

Motion made by: Larry Konopka; Seconded by: Linda Small to not publicly disclose the Minutes because it is determined that divulgence of the information likely would affect adversely the reputation of any person other than a member of the Board and render the proposed action ineffective. Carried 4-0. Individual members of the Board were polled and all agreed.

ADJOURNMENT

(LS) Motion to adjourn. (LK) Second. Carried 4-0.

Meeting adjourned at 8:15 P.M.

Approved: September 24, 2013

___________________________ _________________________
Eric Nilsson, Vice-Chairman Date

I hereby certify that these Minutes were recorded by me on September 10, 2013, transcribed and publicly posted on September 19, 2013.

___________________________________________
Delores A. Fritz, Recording Secretary

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