JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
September 18, 2012, 7:04 pm

Present: Dana Sansom, Chair, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary. Nancy Fogg, Trustee Alternate, absent with notification.

Acceptance of Minutes: Moved and seconded (Sylvia, Dana) to accept minutes as corrected of August 15, 2012.

Old Business:

• Building maintenance update: The director met with the town building maintenance inspector, his second in command and the fire chief. Bids are going out for a stairway for egress from the lower level which was explained to the director plus she was informed of the findings on the mold situation. The lower level will continue to be unavailable to the public until the stairway is done.
• Window restoration update: The director noted that Mr. Roeper is prepping more windows. Sylvia will notify him that carpentry work will be done near some of the windows he is working on so he can complete them before the start of the work. (The new stairway would make his access to the windows more difficult.)
• Sanderson Fund update: More bills need to be submitted for payment of our current grant and another application for the coming year is being created by the director for areas of the library needing updating.
• Policy Reviews and Revisions: The subcommittee will meet as soon as the budget meetings are completed or we have dates when we are scheduled to meet with them.
• Budget Review and Planning: The director presented a power point presentation to the trustees explaining our library programs, needs, and plans for the year 2013 that can be presented to the selectboard and the budget committee when we meet.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion.

New Business:

• CD of trust funds update: Sylvia placed all funds of the CD into the library trustee account until she as treasurer can review a location for better interest for our monies.
• A celebration of trustee birthdays was given by the director and greatly enjoyed by us September birthday people, with much appreciation for her kindness and thoughtfulness.

Adjournment: Moved and seconded (Mary/Sylvia) to adjourn the meeting at 9:35 pm.

Next Meeting: October 16, 2012, 7 pm.

Submitted by: Mary Schelble, Secretary