Josiah Carpenter Library Trustees Meeting

Minutes of the Josiah Carpenter Library Trustees Meeting

September 8, 2009

The meeting of the Trustees of the Josiah Carpenter Library was called to order at 6:40 p.m. on September 8, 2009, in the children’s room of the library.

Present: Chair Sylvia Wallace

Treasurer Mary Schelble

Secretary Dana Sansom

Director Roza Benoit

Acceptance of the Minutes .The minutes of August18, 2009 meeting were accepted as written.

Reports:

· Director’s Report

Chair of the Town budget committee, Cheryl Keuenhoff, requested a tour of the library building to see what needs to be done with Trustees present. We decided on September 22, 2009 as the date of the tour. Sylvia will let Cheryl know and get back to us.

The August Community Coffee Outreach to the Town Hall did not work well with employee schedules, so was extended through the month of September in a different time slot. A few Committee members did come out though, and were very supportive of the library.

The extended 15 week Saturday closing budgeted for 2009 will conclude at the end of September and we will re-open on Saturdays beginning October 3^rd. The feedback has not been positive, and the general consensus is a request to return to the traditional 13 week Saturday closings, to more realistically meet the needs all of our patrons. Pre-School Story Hour will also resume for the school year beginning the first week of October.

The NY Times Best Seller Racks, with weekly updated lists, continues to be favorably received. New patrons obtaining library cards are enquiring about Library-sponsored Book Groups.

Rick has removed the Barberries from the property.

· Treasurer’s Report

o Review of Trust Fund Spread sheet

o Requests for Line Item Account Transfers

Roza made a request to transfer funds from trust funds to general funds in between meetings in conjunction with Mary

Dana made a motion that Roza be able to use interest funds from the trust funds by transferring them into the general fund and then spending them for the appropriate budget categories in between Trustees meetings in collaboration with Mary the treasurer of the Trustees. Mary seconded the Motion and it was approved.

Sylvia made a motion that if the budget does not pass we will honor our commitments by moving line items and taking monies from the trust fund to cover April’s salary for 2010 and Roza salary. (Roza will be increasing her hours to 20 hours and taking a reduction in pay to 15.00 per hour .Mary seconded. Motion was approved.

The director’s report and the treasurer’s report were accepted.

Old Business:

· Building Maintenance update- There is no further update from the Town regarding requested building maintenance issues.

Personnel Policy – Sylvia handed out more personnel policies and these will be discussed next month
Review year-to-date Budget- this was reviewed
Continued planning for 2010 Budget

We are still discussing the budget and are preparing for the budget review by the budget committee

New Business: There was a wonderful article in the Concord Monitor about Ruth Strickhart who volunteers at the library and other organizations in town.

Next Meeting: October 13, 2009

Adjournment: Meeting adjourned at 8:45