TOWN OF PITTSFIELD
BOARD OF SELECTMEN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263
_____________________________________________________________

MEETING MINUTES OF TUESDAY, APRIL 22, 2014

CALL TO ORDER

Call to order at 6:00 P.M. by Larry Konopka, Chairman

MEMBERS PRESENT

Larry Konopka (LK), Chairman, Eric Nilsson (EN), Vice-Chairman,
Linda Small (LS), Gerard LeDuc (GL), Albert Douglas (AD), Cara
Marston (CM), Administrative Assistant, and Delores Fritz, Recording
Secretary.

MEMBERS ABSENT:

None.

PUBLIC INPUT

Jim Pritchard: Read into the Minutes a statement pertaining to Linda Small releasing confidential information. (See attached.)

Close Public Input

AGENDA REVIEW

(EN) Police Special Detail Rates; Mobil Shredder;(LS) Rustic Crust Letter; (CM) 2014 Public Works Paving Project Bid Results, Personnel Action Request – Hill, AEMT Accomplishment, Personnel Action Request – Gauthier, Darrah, Swift, McDowell, Teamsters Agreement, Weekly Time Sheet and Accounts Payable Submission Deadline, Info Items: Rental Property Debris – Shackford Court, Public Works Pick-Up Truck – Out of Service.

NEW BUSINESS
ACTION ITEMS

1. Letter of Notice to Tax Buildings on Land of Another – Glen &
Glade Campground

(CM) This is what we have done in the past per the State in order to offer written notice to campground owners.

(LS) Motion to approve Notice of Intent to Tax Buildings on Land of Another for Margaret A. Baker & Susan M. LePage, Co-Trustees and have Chairman sign Document. (EN) Second. Carried 5-0.

2. Avitar Associates Abatement Recommendations

(CM) This is the last batch of abatements to be approved.

(EN) Motion to approve abatements as noted per recommendation of Avitar Assessors. (LS) Second. Carried 5-0.

3. Request from Jitters Café to Place Benches & Flower Pots in
Front of Store

(LK) We have a letter of request and a diagram from Jitters Café. (EN) My only problem would be with the flags; everything else is okay. (LS) I think the flags were a problem where he was located previously due to travel issues on the road.
I do not think that is an issue now. (GL) Flags are okay except for events like Old Home Day or Memorial Day – then I would like to see the American Flag in their place. (AD) I would agree with that.

(LS) Motion to approve the request for Jitters Café to place benches & flower
pots in front of store except during patriotic events when American Flag would take precedent. (AD) Second. Carried 5-0.

4. Emergency Shelter Volunteer Appointment Request – Laurie Vien

(EN) Motion to approve appointment of Laurie Vien as Emergency Shelter Volunteer. (AD) Second. Carried 5-0.

5. Parks & Recreation Commission Re-Appointment Request –
Lynda Vogt

(GL) Motion to approve appointment of Lynda Vogt to Parks & Recreation Commission. (AD) Second. Carried 5-0.

6. Parks & Recreation Commission Re-Appointment Request –
Gary Mullen

(EN) Motion to approve appointment of Gary Mullen to Parks & Recreation Commission. (AD) Second. Carried 5-0.

7. Conservation Commission Re-Appointment Request – Bryan Mika

(GL) Motion to approve appointment of Bryan Mika to Conservation Commission. (LS) Second. Carried 5-0.

8. Town Administrator Employment Agreement

(LK) The “At-Will” Town Administrator Employment Agreement has been signed by Michael Williams.

(LS) Motion to approve and authorize Board to sign “At-Will” Town Administrator Employment Agreement for Michael Williams.
(EN) Second. Carried 5-0.

Board signed document.

(LK) WELCOME TO PITTSFIELD, MIKE.

10. 2014 Public Works Paving Project Bid Results

(CM) George has recommended Continental Paving

(EN) Motion to approve Public Works Paving Bid for Continental Paving for $219,464. (LS) Second. Carried 5-0.

11. Personnel Action Request – Hill, AEMT Accomplishment

(LS) Motion to approve increasing Howard D. Hill III hourly pay from $11.80 to $13.40 due to AEMT accomplishment. (EN) Second. Carried 5-0.

Congratulations to Howard Hill III.

12. Personnel Action Request – Gauthier – Teamsters Agreement

(LS) Motion to approve increasing Robert G. Gauthier, Jr. hourly pay from
$16.10 to $16.90 per Teamsters Agreement. (AD) Second. Carried 5-0.

13. Personnel Action Request – Darrah – Teamsters Agreement

(LS) Motion to approve increasing Jason H. Darrah hourly pay from $14.90
to $15.70 per Teamsters Agreement. (AD) Second. Carried 5-0.

14. Personnel Action Request – Swift – Teamsters Agreement

(LS) Motion to approve increasing Justin D. Swift hourly pay rate from
$14.90 to $15.70 per Teamsters Agreement. (AD) Second. Carried 5-0.

15. Personnel Action Request – McDowell, Teamsters Agreement

(LS) Motion to approve increasing Joseph G. McDowell Jr. hourly pay rate
from $14.10 to $14.50 per Teamsters Agreement. (AD) Second. Carried 5-0.

16. Weekly Timesheet & Accounts Payable Submission Deadline

(LK) We can find no policy pertaining to payroll submission, but I would like to see this accomplished on Mondays by 1:00 P.M. (LS) There should be a policy.

(EN) Motion to approve policy that all Payroll and Accounts Payable documents be submitted to Administrative Assistant no later than Mondays at 1:00 P.M.

(GL) We cannot continue to having these documents submitted late.

(LK) A Memo will be sent to all Department Heads advising of this policy.

17. Rustic Crust Letter

(LK) Board of Selectmen will be sending letter to Rustic Crust for successfully meeting their start-up deadlines. Board noted a few changes.

(EN) Motion to approve sending letter with corrections to Rustic Crust.
(AD) Second. Carried 5-0.

18. Police Special Detail Rate

(EN) This is just for clarification for payment to the officers.

(EN) Motion to approve increasing officer detail rate by $1.00 to $37.00. (LS) Second. Carried 5-0.

(EN) Motion to approve increasing Detail Administration Costs by
$1.00 to $11.00. (LS) Second. Carried 5-0.

(EN) Motion to approve increasing Cruiser Rate by $1.00 to $17.00.
(LS) Second. Carried 5-0.

INFORMATION ITEMS

1. Update on Library Project

(EN) All is going well with the Library Project. However, because of his expertise in these matters, I would like to recommend that Jesse Pacheco
be the point of contact for the Architects.

(EN) Motion to approve Jesse Pacheco, Building Inspector as point
of contact with Architects on Library Project. (LS) Second. Carried 5-0.

2. Mobile Shredder

(EN) Because of the large amount of shredding that is needed at the Town Hall, (CM) has recommended renting a mobile shredder service. (CM) Back in 2012 we cleaned out a lot of paperwork upstairs which needs to be shredded as well as multiple boxes downstairs. Board approved of acquiring bids for this project.

3. Rental Property Debris – Marshall Court

(EN) While walking by dam, I noticed a great deal of debris at a structure on
Marshall Court. You have a picture, but it does not reveal all the debris that is present. Accordingly, I E-Mailed Cara on this.

Bill Elkins: All this is covered by our authority because it is a rental. Anything that is put in writing regarding a rental will be taken care of by HSA. (AD) What do you do if the owner does not comply? Bill Elkins: We can have it cleaned up and the owner will be billed.

4. HSA Office

Bill Elkins: The contractor will be starting at the end of the month (around April 29th). We also have an Electrician lined up and the only thing not covered is the smoke detectors which are within the Town Hall contract.

5. Public Works Pick-Up Truck

(LK) I have talked to George and he advised me that the pick-up truck frame will not pass inspection and we need another truck. George will be checking on prices of pick-up trucks in the range of $2-3,000. Memo will be sent to George to get quotes.

APPLICATIONS and WARRANTS

None.

CHECKS and MANIFESTS

(LS) Motion to approve Accounts Payable and Checks Register.
(EN) Second. Carried 5-0.

(LS) Motion to approve Payroll and Direct Deposit. (GM) Second.
Carried 4-0. (LS) Abstain.

MINUTES

1. Public Session Minutes of April 15, 2014

(EN) Motion to approve Public Session Minutes of April 15, 2014. (AD) Second.
Corrections were made and (EN) amended Motion to include Corrections. (AD) Second to include Corrections. Carried 4-1 (LK).

Corrections:

Page 7 – Old Business, Paragraph 1, Third Line should read: $1,720 to Beth Deragon ………………….for a total of $2,146.
Page 7 – Last Paragraph, Line 4 should read: Larry directed the Department Head to write a letter.

Page 8, Paragraph 1, Line 3 (LS) I’ll ……. Insert sentence: I do not believe it is a confidential document.
Page 8, Paragraph 2, Line 1 should read: (LS) So far this is a free country with free speech.
Page 8, Paragraph 3, Line 2 should read: (LS) RSA 91-A states what warrants a Non-Public session for complaints against an employee not a complaint against a private citizen.

Page 11, OTHER, Paragraph 3, Line 2 should read: ….. It is a very comprehensive document with a lot of changes and I ……….

2. Non-Public Session Minutes of April 15, 2014

(EN) Motion to approve Non-Public Session Minutes of April 15, 2014.
(GL) Second. Carried 5-0.

NEW BUSINESS – Action Items Continued

9. Zoning Board of Adjustment Appointment Request – Denis Beaudoin
10.
Carol Dodge, Chair, Zoning Board: I heartily endorse this appointment.

(EN) Motion to approve appointment of Denis Beaudoin to the Zoning Board of Adjustment. (AD) Second. Carried 5-0.

This will be for one year, at which time; Zoning Board will have elected members.

PUBLIC INPUT

Jim Pritchard: “I hope that the Board takes the same care in the Minutes with my comments tonight as Linda Small asked for hers last week. I’d like my objections to be clear too.”

Carole Dodge: Thank you for finding someone for Zoning Board. Now we need an Alternate.

Close Public Input

Break: 6:47 P.M. Resume: 6:52 P.M.

NON-PUBLIC SESSION

(GL) Motion to go into Non-Public Session per RSA 91-A:3 II (a) – The dismissal, promotion or compensation of any public employee or the disciplining of such employee or the investigation of any charges against him unless the employee affected: (1) Has a right to a meeting, and (2) request that the meeting be open, which case the request shall be granted. (EN) Second. Carried 5-0. Individual members of the Board were polled and all agreed.

Board went into Non-Public Session at 6:55 P.M.

Board returned to Public Session at 7:09 P.M.

NOTE: RSA 91-A (III) – Minutes of proceeding in non-public session shall be kept and the record of all actions shall be promptly made available for public inspection, except as provided in this section. Minutes and decision reached in non-public session shall be publicly disclosed within seventy-two (72) hours of the meeting, unless, by recorded vote of 2/3 of the members present, it is determined that divulgence of the information likely would affect adversely the reputation of any person other than the members of the Board, or render the proposed action ineffective. In the event of such circumstances, information may be withheld until, in the opinion of a majority of members, the aforesaid circumstances no longer apply.

Shall the Minutes be publicly disclosed? No.

Motion made by (GL) and Seconded by (AD) to not publicly disclose the Minutes because it is determined that divulgence of the information likely would affect adversely the reputation of any person other than a member of the Board.

OTHER

1. Police Department Proposed Organization Structure

(EN) Motion to rescind Police Department Proposed Organization Structure approved on March 25, 2014 to allow for legal counsel to review. (LS) Second. Carried 5-0.

ADJOURNMENT

(LS) Motion to adjourn. (EN) Second. Carried 5-0.

Meeting adjourned at 7:22 P.M.

Approved: April 29, 2014

___________________________ ______________________
Lawrence Konopka, Chairman Date

I hereby certify that these Minutes were recorded by me on April 22, 2014, transcribed and publicly posted
on April 24, 2014.

_______________________________________
Delores A. Fritz, Recording Secretary

Attachments
Olympus 53:04