JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
August 9, 2011, 7 pm

Present: Dana Sansom, Chairman, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary
Acceptance of Minutes: Moved and seconded (Sylvia/Dana) to accept with corrections the minutes of the July 19, 2011 meeting.
Old Business:
• Written Plans for Services – discussion delayed until next month.
• Updating Policy – The Dress Code Policy was adopted in a motion (Mary/Dana) as amended in the July and August meetings.
• A policy on Employee Breaks was written up and moved to adopt (Mary/Sylvia). The formal copy will be available as soon as the director types it.
• Followup on Memorial Gifts – It was moved to accept the monetary gifts given in Ralph Van Horn’s name and to use the monies toward the purchase of an AED machine. (Mary/Sylvia). Any future monies given in his memory will be allocated at a later date.
• Phone Line Quotes – Quotations of installation were received from two sources and Heffernan Electric was accepted. This will be on the 2012 budget and will give the library an extra phone line that will cost $30 per month on the phone bill.
• The director announced a gift from the Friends of the Josiah Carpenter Library of a total of $1200, given in quarterly installments beginning July 31, to be used towards the purchase of items for the children and teen collections. The director and trustees are most touched by their generosity and kindness.
• The 2012 budget discussion ensued with the plan to add hours to total open hours of the library and how to accommodate that plan with personnel hours. Discussion will continue in September with a deadline of October for presentation.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion. The director explained why enforcement on computer usage policy became necessary.
New Business:
• Late charges were discussed at great length and the consensus was to keep the current rates. The library calls patrons when their books are overdue and then sends out two letters as reminders. It remains the responsibility of the patrons to follow up on returning books and late charges. Further discussion was held regarding employee ethics in general and working with the patrons.

Adjournment: It was moved and seconded to adjourn at 9:25 pm. (Sylvia/Dana)
Next Meeting: September 20, 2011 7 pm
Submitted by: Mary Schelble, Secretary