JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
December 20, 2011, 7:05 pm

Present: Dana Sansom, Chairman, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary.

Acceptance of Minutes: Moved and seconded (Sylvia, Mary) to accept minutes of November 15, 2011.

Old Business:
• Sale of old catalogues: The cabinets have been brought upstairs and are on display for sale.
• Window Restorations: The last 3 windows of the first grant are completed and ready for installation.
• Gutters: Sylvia said that Paul Rogers, Selectman, was working on an addition to the gutters to collect leaves.
• NH Department of Safety report: Roza reported that the library was noted for mold downstairs, cords behind the front desk and the boiler room acting as a closet. The director has emptied the boiler room and has rearranged the closets to accommodate the objects removed. She is looking into a solution to the cords behind the desk. Ed Vien, Selectman, has inspected the room with mold.
• The director stated that the storage in the Town Hall needed to be reviewed because she noted in a report of legal documents that needed to be saved by institutions, the library had to keep minutes permanently. There are other library records stored that need to be discarded and the trustees and director will work on that at some date in January.
• Going over the policies, it was noted that the Board of Trustees Bylaws should be reviewed and updated.
• Atriuum workshop update: The company made a presentation via phone and computers to all the employees which gave them an overview of the program. The library hopes to receive a grant from the Sanderson Fund in 2012 to cover the cost of the library software from Atriuum. There is a possibility that the quote will be bettered by the company.
• Planning ahead, programs and goals: The library trustees and director are extremely grateful to the Globe Manufacturing Company for a donation of $1000 of which the majority of monies will be used for downloadable books program. The director would like to use the remaining money for a program that helps patrons to check on their ancestry. The director is also considering not only a Family Movie Night 4 times a year but also a Teen Movie Night 4 times a year plus possibly an Academy Award Movie Night. She plans to start an Adult Writers group and continue the Teen Writers Group. She noted that both the Teen Book Group and the Adult Book Group are growing.

Director’s and Treasurer’s Reports: Reviewed and accepted after discussion.
Moved and seconded (Dana/Sylvia) to authorize director to transfer funds from Trustee Funds that have been entered from monies received via the Coffee Outreach Program and copier useage to be applied to bills for the coffee purchases and the office supply purchases. The director also noted that she has not received books that were purchased from Zodi Books of Belfast Maine in November, 2011 nor can she reach them by phone nor email. She has sent them a letter and notified the Better Business Bureau. Total monies are $74.25.

Next Meeting: January 17, 2012

Adjournment: Moved and seconded (Sylvia/Mary) to adjourn the meeting at 8:45 pm.