Pittsfield Website Committee
Pittsfield, NH 03263
February 18, 2008
The Pittsfield Website Committee was called to order @ 7:10 pm.
Members present:
Clayton Wood, Chair
Bob Legg
Matt Goodwin
Bill Provencal, Webmaster
Harry Vogt, Secretary
1. Minutes of January 21, were approved.
2. Webmaster’s Report:
A) 1,173 Hits over past four weeks.
B) Police chief asked that list of people charged with a crime be posted on website. Bill asked the Chief to explain why this is important. Committee to review/develop policy regarding requests such as this.
C) Police Chief asked Bill to note that volunteers are needed for Crime Watch and other programs. Bill has asked the chief to supply additional information regarding what exactly should be stated.
D) Economic Development Committee has e-mailed a document to Bill for posting on the website. Bill is waiting for clarification on the name of the document.
E) Submission of minutes by town committees continues to be an issue. Clayton Wood has reviewed this issue with the Town Administrator. Town Administrator will address with committee chairs following Town Meeting.
Web Master’s report accepted as presented.
3. Ongoing Business
A) Website Link Policy Approval Update: Town Administrator has copy of the policy. Administrator will act on it after Town Meeting.
B) Photo Albums: Bob Legg has been in contact with Evelyn Roberts regarding her photographs of balloon rally and links from the Town website to her images. Evelyn is removing links to all websites with exception of those to the Town. Evelyn won’t send images for posting on the Town website. Evelyn noted that her balloon rally pages bring in a lot of requests for additional balloon rally and town information.
C) Bob Legg to work on policy regarding publishing photos on the Town’s website.
D) Economic Development Committee: Clayton Wood met with EDC to review website developments. EDC is to submit to web committee thoughts they have on future development of website and any content they may have for their portion of the site.
E) Metrocast Meeting: Clayton had a good meeting with Metrocast regarding channel 24. All pages have been updated. Clayton is looking into methods for managing channel 24 from multiple locations. Suncook Sun has agreed to run article on channel 24 to help promote the channel. Clayton suggested that Channel 24 be used to promote the town’s website and vice versa.
New Business
A) Resident Privacy Policy: Clayton noted that the legislature has been looking into removing names from on-line town assessment reports. The Website Committee agreed to go ahead and have the names removed from the assessments posted on the Town’s site in an effort to address privacy concerns.
B) Meeting Posting Policy: Harry to work on policy for maintaining town meeting minutes on the website.
C) Town Entity Support Policy: Harry to further develop policy for support of Town entities. Committee felt that it was important to encourage use of the website by town committees, commissions and departments.
D) Key Contact List: Clayton noted that no one in the Town Hall appears to have a list of key committee contacts. Bill Provencal volunteered to put together a list of contacts from information he has.
E) New Website Roll Out Plan: Matt noted that the new site should be ready in May. Matt will work on getting control of Pittsfield’s domain name (Pittsfield-NH.com) for the Town as well as mypittsfield.com. Clayton noted that is would be good to have email sent to PittsfieldNH@Metrocast.net forwarded to the Committee as backup for the town.
Projects Update:
A) Digital Archive of Town Documents: Clayton to put together sample of how database archive would work.
B) Clayton has put together database of the Town’s library collection. Clayton needs to review with the librarian.
Next Meeting: March 17th @ 7:00 PM
Meeting Adjourned @ 9:05 pm
Minutes submitted by Harry Vogt, Secretary.