Josiah Carpenter Library Trustee Meeting
Minutes
January 20, 2011 6:30 pm

Present: Sylvia Wallace, Chairman, Dana Sansom, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary

Acceptance of Minutes: Moved and seconded (Sylvia/Mary) to accept with a correction the minutes of the December 9, 2010 meeting.

Public Hearing:

In accordance with RSA 202-A-ciii to put before the public the action to be taken on all unanticipated money from the state, federal or other governmental unit or any private source that has become available during the 2010 calendar year.

The motion (Mary/Dana) to accept all unanticipated money from the state, federal and other governmental units and private sources that has become available during the 2010 calendar year. (The total being $2967.50)

Old Business:
• Sanderson Fund update: projector equipment was purchased and set up with anticipated use for the movie night on February 18th. This $2400 is regarded as funding for the 2011 year and we will now consider making an application for the 2012 year.
• A letter of thanks will be sent to Ed Vien and company for the work done on the library handicapped entrance. The trustees and director are most pleased and appreciative of the work to rebuild the wall.
• A continuing discussion was held by trustees and director regarding future planning for the library in the 2011 year regarding hours, programs, days open and how all of it could be managed by the director and staff. This will be an ongoing discussion.

Director’s and Treasurer’s Reports: Reviewed and accepted as written with correction of Trust Fund total.

New Business:
• The chairman of the trustees, Sylvia Wallace, said that she would be writing a second Moose Grant application to complete the window replacement. Our first application will receive the monies in February. That will cover about 50 % of the windows. This second application, if granted, will cover the completion of the replacement.
• The town report is due January 31, 2011 and Sylvia and Dana will be meeting with the director to complete the report.
• The auditors review started on January 19, 2011.
• The director looked into stock shares held by the library and reported her findings. Paperwork from the company will follow, allowing the trustees to be brought up to date on the library holdings.

Adjournment: It was moved and seconded to adjourn at 9:00 pm. (Mary, Sylvia)

Next Meeting: February 17, 2011 6:30 pm. Date changed from second Thursday of month so posting of change is necessary.

Submitted by: Mary Schelble, Secretary