JOSIAH CARPENTER LIBRARY TRUSTEE MEETING
Minutes
July 19, 2011

Present: Dana Sansom, Chairman, Sylvia Wallace, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary, also present were Paula Belliveau and Carol Grainger representing the Friends of the Library who stayed for the first half hour.
Acceptance of Minutes: Moved and seconded (Dana/ Sylvia) to accept the minutes of the June 21, 2011 meeting.
Old Business:
• Follow up – The representatives of the Friends met with the trustees to discuss landscaping on the front lawn of the library since the Friends are interested in helping out with improving the lawn and banking. Dana Sansom said that she would work up a master plan for the front of the building including ideas on plantings. Before this can be considered there has to be an easy source of water. The trustees had met with a plumber last year to discuss installing a spigot and have included that in a request for CIP funds from the town. Dana will contact Ed Vien to see if he was able to find any stones to shore up the banking on the right hand side of the entrance.
• An extensive discussion was held regarding future library goals. Some thoughts were floor improvements both upstairs and downstairs, air conditioning, finishing renovation of the windows (only 50% of the windows are being worked on at this time.), getting an outside water spigot installed, repairing the balusters on the side entrance, having a public meeting room, native plantings on the lawn, water coolers, new computer stations, longer hours per week and Saturdays open year round, and an increase in public programs. These considerations will be written up and discussed further at a later date with timelines set for plans.
• It was moved (Mary/Sylvia) to accept the Volunteer Policy.
• A discussion was held regarding a tentative Dress Code Policy. This will be amended and presented in August for acceptance.
• The discussion regarding Memorial Gifts and an AED purchase was put off until the August meeting.
Director’s and Treasurer’s Reports: Reviewed and accepted.
New Business:
• The director requested that the library have a second phone line since the phone line is also the fax line and is used quite frequently for calling patrons. The director will contact our phone carrier and get a quotation for another line.

Adjournment: It was moved and seconded to adjourn at 9:30 pm. (Mary/Sylvia)

Next Meeting: August 9, 2011 7 pm This is a change in our usual 3rd Tuesday of the month due to summer plans so posting for public notification will have to be done.
Submitted by: Mary Schelble, Secretary