Josiah Carpenter Library Trustee Meeting
Minutes
March 15, 2011 7:00 pm

Present: Sylvia Wallace, Chairman, Dana Sansom, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary

Acceptance of Minutes: Moved and seconded with corrections (Dana /Sylvia) to accept the minutes for the February 17, 2010 meeting.

Old Business:
• Library Goals
– Public Service Hours: The new schedule of hours the library is open and has been well received and seems to be manageable for the staff.
– On Grant Requests Roza and Dana will meet to get the Sanderson Grant prepared for the year 2012. Sylvia went to the Select Board to tell them the status of the Moose Grant for window renovation. The monies for the grant will be in within a week and front window work has already been started by Mr. Roeper.
• The BYNMellon Share of stocks will require a certified letter and check and Roza will proceed with that so we can get copies of the stock papers that are missing.
• Circulation Desk coverage was discussed further and the decision was made by motion (Mary/Dana) to increase the hours for Roza, absorbing the desk coverage of Judith, with a total of 26 hours. Of those hours, 14 ½ will be desk hours and 11 ½ will be for meetings, after-hour programs and administrative work. Roza said she would share that change with the staff at their meeting on the next day 3/16/11. This will actually involve a savings for the bottom line of the budget. She also mentioned that she would try to be more informative with the staff regarding the trustee meeting decisions and other items going on at the library.

Director’s and Treasurer’s Reports: Reviewed and accepted as written with discussions held regarding the final budget status since the Town Meeting vote on Saturday.

New Business:
• The decision was made and moved (Mary/Dana) to have Dana Sansom as Chairman of the Library Board of Trustees with Sylvia Wallace as Treasurer and Mary Schelble as Secretary for the 2011-12 year.
• A discussion was held about attendance at the annual NHLTA on May 9th. Roza, Sylvia and Mary will be attending. Roza will also be attending the NH Library Director Conference later in the year with the library funds covering her expenses for that.

Miscellaneous

• Before the meeting this evening, the trustees met in nonpublic session to prepare the Director Evaluation. At this point the trustees discussed with the director the results of their evaluation of her work for the past year. A formal copy of their comments will be given to the director later in the week after it is typed up.

Adjournment: It was moved and seconded to adjourn at 8:30 pm. (Mary/Sylvia)

Next Meeting April 19, 2011 7:00 pm

Submitted by: Mary Schelble, Secretary