TOWN OF PITTSFIELD
BOARD OF SELECTMEN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263
_____________________________________________________________

MEETING MINUTES OF TUESDAY, MARCH 31, 2015

CALL TO ORDER

Call to order at 5:30 P.M. by Eric Nilsson, Chairman

MEMBERS PRESENT

Eric Nilsson (EN), Chairman, Albert Douglas (AD), Vice-Chairman, Gerard LeDuc (GL), Denis Beaudoin (DB), Michael Williams (MW),Town Administrator, and Delores Fritz, Recording Secretary.

MEMBERS ABSENT:

Nicholas Hayes NH

AGENDA REVIEW

None

NEW BUSINESS
ACTION ITEMS

1. Non-Union Member Health Benefits – To be addressed in Non Public Session.
2. Pay Increase for Non-Union Administrative Secretary – To be addressed in Non Public Session.

NON-PUBLIC SESSION

(EN) noted that Board would go into Non-Public Session for a short period of time and if time will allow, Public Input will be heard later in the meeting.

(AD) Motion to go into Non-Public Session per RSA 91-A:3 II (a) – The dismissal, promotion or compensation of any public employee or the disciplining of such employee or the investigation of any charges against him unless the employee affected: (1) Has a right to a meeting, and (2) Requests that the meeting be open, in which case the request shall be granted. (DB) Second. Carried 4-0.
Individual members of the Board were polled and all agreed.

Board went into Non-Public Session at 5:32 P.M.

Board returned to Public Session at 5:40 P.M.

NOTE: RSA 91-A (III) – Minutes of proceeding in non-public session shall be kept and the record of all actions shall be promptly made available for public inspection, except as provided in this section. Minutes and decision reached in non-public session shall be publicly disclosed within seventy-two (72) hours of the meeting, unless, by recorded vote of 2/3 of the members present, it is determined that divulgence of the information likely would affect adversely the reputation of any person other than the members of the Board, or render the proposed action ineffective. In the event of such circumstances, information may be withheld until, in the opinion of a majority of members, the aforesaid circumstances no longer apply.

Shall the Minutes be publicly disclosed? No.

Motion made by (GL) and Seconded by (AD) to not publicly disclose the Minutes because it is determined that divulgence of the information likely would affect adversely the reputation of any person other than a member of the Board. Individual members of the Board were polled and all agreed.

(AD) Motion to increase Delores Fritz pay per hour by $1.00.
(DB) Second. Carried 4-0.

3. Community Development Block Grant – Ted Mitchell

Ted Mitchell was present. He related there are several reasons why this type of grant can be approved – number of children receiving school lunches, Town economy. He related that the Economic Development Committee would like to conduct a Feasibility Study to discover the status of sewer-water infrastructure along Route 28 (Loudon Road to Dunkin Donuts area.) I am aware that there are several properties that are or will be for sale on the other side of Concord Hill to Loudon Road.

WWTP is in the process of assessing the line to analyze the amount of use and capacity and which will allow the Town to know what lines are capable of increases.

To have the Grant authored, would cost about $500 which is reimbursable if the Grant is approved and could be anywhere from $12-20,000. This would help us plan for things down the road. We would have to set up a Public Hearing by
April 30th.

(MW) Do you need approval from the BOS to go forward with this?
Ted Mitchell: Yes. (GL) My only concern is that the water is not owned by Pittsfield. (EN) This is just for a feasibility study. (GL) It would probably help us with the negotiations and also would find out if the system is overloaded.

(AD) Motion to approve supporting EDC regarding the CDBG for the feasibility study on Route 28. (GL) Second. After brief further Discussion: Carried 4-0.

Discussion: (AD) You do not know the amount of the Grant? Ted Mitchell: I am not aware of exactly how much Grant monies are available.

OLD BUSINESS

1. Remaining Wright Pierce Contracts for WWTF

(MW) At the last Board meeting, Wright Pierce offered us three contracts to address the new permit requirements (stringent phosphorus and nitrogen discharge limits.) Board approved the initial contract for Administrative Order which would negotiate the terms with EPA for compliance. The two remaining contracts are the Collection System Mapping and Collection System Operation and Maintenance Plan.

(AD) Motion to approve Wright Pierce contract for Collection System Mapping and Collection System Operation and Maintenance Plan.
(GL) Second. Carried: 4-0.

Discussion: (AD) This was all the information you provided at the last meeting? (MW) Yes, the letter is self-explanatory. (AD) Our hands are tied and this is required by April 1st.

NEW BUSINESS – ACTION ITEMS – Continued:

4. Keene Payment Agreement

(MW) Cassandra Keene has entered into a payment plan for payment of taxes. If Board is in agreement, this will go into effect tomorrow (4/1/15).

(DB) Motion to approve payment plan as presented for Cassandra Keene.
(AD) Second. Carried 4-0.

5. Shaw Road Bridge Engineer

(AD) Motion to approve Holden Engineering Co. for the Shaw Road Bridge project. (DB) Second. Carried 3-0. (GL) Abstain.

APPLICATIONS and WARRANTS

None.

CHECKS and MANIFESTS

(GL) Motion to approve Accounts Payable and Checks Register.
(AD) Second. Carried 4-0.

(GL) Motion to approve Payroll and Direct Deposit. (AD) Second. Carried 4-0.

RECESS: 5:55 P.M. RESUME: 6:00 P.M.

PUBLIC HEARING (6:00 P.M.)

TOWN OF PITTSFIELD
NOTICE OF PUBLIC HEARINGS
Tuesday March 17, 2015 at 6:00 P.M.
Tuesday March 31, 2015 at 6:00 P.M.

The Town of Pittsfield is proposing to purchase three condominium units at 37 Main Street. RSA 41:14-a requires the board of Selectmen to conduct at least two public hearings to receive public comment.

Open Public Input

None.

Close Public Input

(AD) Motion to approve purchase of three condominium units at 37 Main Street as proposed. (GL) Second. Carried 4-0.

(MW) to proceed as previously noted.

PUBLIC INPUT

Jim Pritchard: The Selectmen’s Minutes of March 17th of my comments are inaccurate. They say nothing about “the selectmen’s unlawful practice of having two Planning Board members including alternates on the Board of Selectmen.” They do talk about “two or more Planning Board members including alternates from serving together on any local land use board,” which is an issue that I did not mention in any way. Please correct the minutes to include my comment about “the selectmen’s unlawful practice of having two Planning Board members including alternates on the Board of Selectmen. He also read into the Minutes several of the RSA’s pertaining to this subject.

(EN) Have you reported any of these crimes to the Atty. General’s office?
Jim Pritchard: I talked to Dave Scammon, Secretary of State, who agreed with me but advised that the State does not get involved in matters like this; it is handled by the municipality itself.

ADJOURNMENT

(AD) Motion to adjourn. (GL) Second. Carried 4-0.
Meeting adjourned at 6:07 P.M.

Approved: April 21, 2015

_________________________ ______________________
Eric Nilsson, Chairman Date

No Attachments
Olympus: 21:39

I hereby certify that these Minutes were recorded by me on March 31, 2015, transcribed and publicly posted on
April 2, 2015.

___________________________________
Delores A. Fritz, Recording Secretary