MEETING AGENDA

TowN OF PITTSFIELD
BOARD OF SELECTMEN
Town Office, 85 Main Street
Pittsfield, New Hampshire 03263

MAY 5, 2015

5:30 PM Call to Order

PUBLIC INPUT AGENDA REVIEW

APPOINTMENTS

Utility Partners – Introduction

DEPARTMENT HEAD REPORTS

NEW BUSINESS

ACTION ITEMS

Police Cruisers – Open Sealed Bids
Parking Ordinance Amendment
BCEP Appointment – Denis Beaudoin

INFORMATION ITEMS

OLD BUSINESS

Building Permit Fees & Fines
New Website
42 Chestnut Street Railings for Chris Ward

APPLICATIONS and WARRANT
1.	Sewer Fee Warrant	$95,301.26
2.	Timber Tax Levy	R38-3	Edward & Laurie Vien	$3,454.98
3.	Timber Tax Levy	R38-10	Tom Fadden & Harold Whitaker	$2,303.13
4.	Intent to Cut:	R41-6-1	Richard & Georgia Vincent
5.	Intent to Cut:	R41-6-3	Richard & Georgia Vincent
6.	Tax Abatement	U5-67	David & Kimberly Guy	$722.00
7.	Excavation Tax Levy	R48-2	Paul Metcalf, Jr.	$73.54
8.	Intent to Excavate	R48-2	Paul Metcalf, Jr.

CHECKS and MANIFESTS

MINUTES

April 21, 2015 Public Meeting Minutes
April 21, 2015 Non-public Meeting Minutes

ACTION ITEMS

Memorandum regarding the Planning Board

TOWN OF PITTSFIELD
BOARD OF SELECTMEN
TOWN HALL, 85 MAIN STREET
PITTSFIELD, NH 03263

MEETING MINUTES OF TUESDAY, MAY 5, 2015 CALL TO ORDER

Call to order at 5:30 P.M. by Eric Nilsson, Chairman MEMBERS PRESENT

Eric Nilsson (EN), Chairman, Albert Douglas (AD), Vice-Chairman, Gerard LeDuc (GL), Denis Beaudoin (DB), Nicholas Hayes (NH) Michael Williams (MW), Town Administrator, and Delores Fritz, Recording Secretary.

MEMBERS ABSENT:

None. Gerard LeDuc (GL) left meeting at 6:00 P.M. PUBLIC INPUT

Ricky Dielemans: I live at 22 Concord Hill Road. At the old Tannery, where Rustic Crust set up operations after the fire, they have three compressors for the refrigeration which run 24/7, 365 days a year and which are quite loud. I have talked to Chief Cain as to what can be done about it, but since we do not have a noise ordinance, there is nothing that he can do about it. What can be done? (EN) We will refer this to the Building Inspector to find out what is going on there and get back to you.

Close Public Input

AGENDA REVIEW

(EN) 37 Main Street Demo Information APPOINTMENTS

Utility Partners – Introduction

Rob Lauricella, Area Manager was present and introduced Bill Gilpatrick Manager.

Rob Lauricella explained that he actually runs the Claremont office but is the Area Manager for Pittsfield Waste Water Treatment Plant. He explained about the current permit regarding the plant and the process by which they are proceeding. He indicated that it is evident that the treatment plan will require “significant long range upgrades at significant costs.” He related that the engineers and Utility Partners would be meeting to develop a facility overview and a plan to address these upgrades in the near future.

NEW BUSINESS

ACTION ITEMS

Memorandum Re: Planning Board

(EN) Board has a copy of a Memorandum regarding the Subdivision Application of Patricia and Keath Wood and the Planning Board. * See comment below pertaining to the Memorandum.

(AD) Motion to approve forwarding this Memorandum dated May 4, 2015 to the Planning Board with a letter from the Board summarizing the Reconciliation section. (DB) Second. Carried 5-0.

DEPARTMENT HEAD REPORTS

Highway Department – George Bachelder

George related that the Highway Department is currently cleaning up the parks and roadsides and will soon be grading the dirt roads – which will take approximately three weeks – and should hopefully be completed by May 30.

George left meeting at 5:40 P.M.

Police Department – Chief Jeffrey Cain

Chief Cain related that the part-time hire has begun the Police Academy yesterday and will be completing the courses in about 16 weeks; he also discussed SPOTS Program, uniforms, the new cruiser, sealed bids for the two older cruisers (which Board will be addressing later in the meeting), Highway Safety Grants, children’s bike helmets, K-9 Unit with Pembroke Police Department, switching weapons, cleaning day at the Police Department, future Open House, I.D. Maker for all employees, school program and Federal Grants in conjunction with school.

(EN) When will the Segways be out on the streets” Chief Cain: When the manpower is available. We are down a full-time position until August 21

*(MW) posed a question to the Board pertaining to No. 4 above concerning the Attorney/Client Privilege and the Memo to the Planning Board. Board agreed that this is waived in this instance.

OLD BUSINESS

3, New Website

(EN) Motion to approve removing operation of Website Committee and revising as advisory committee only. (AD) Second. Carried 4-1 (NH).

(EN) Motion to approve establishing Mainstay Technologies to redesign the new Website. (AD) Second. Carried 4-1 (NH).

(NH) I disagree. I think this is premature.

(EN) Board offered to allow Website Committee to provide a program revising the Website but did not. What they addressed instead was how the Board of Selectman is doing theirjob. This Committee should be working with this Board and not against the Board. Our new Website is now Mainstay.

Bill Provencal wanted to address the Board and was advised: (EN) “Public Input will be at the end of this meeting.” Mr. Provencal decided not to stay.

Clayton Wood left meeting at 5:50 P.M.

DEPARTMENT HEAD REPORT – Continued:

Rob Freese – Emergency Management Director

Rob Freese: All departments have been working together which is great. We are working on a Grant to update the Operation Plan which will be submitted in a couple of days. We are in good shape so far. We do need a trailer or something to keep all our equipment, etc. so that it can all be in one central location.

(EN) related that Vice Chairman Al Douglas, Rob and he would be getting together soon to “shore up” information from State.

(MW) We now have preliminary approval for FEMA Grant to have 42 Chestnut Street removed due to it being in the Flood Plain. This does not interfere with anything you are doing? Rob Freese: No, it does not.

Board thanked Rob Freese for all he has and is doing as Emergency Management Director.

Selectman LeDuc left meeting at 6:00 P.M.

NEW BUSINESS – ACTION ITEMS Continued: 1. Police Cruisers – Open Sealed Bids

Police Chief Cain was present. (EN) opened two sealed bids for the older Crown Victoria Police Cruiser.

Bid 1: Chicago Motors $ 707.00

Bid 2: Bayridge Motors $1,155.00

Bid I was not considered as a minimum bid of $1,000 was noticed.

(AD) Motion to approve bid from Bayridge Motors for Police Department Crown Victoria vehicle for $1,155. (NH) Second. Carried 4-0.

(MW) will advise Bayridge Motors and Chicago Motors accordingly.

(EN) opened the sealed bids for the Ford Explorer.

Police Chief Cain: I have inquired locally as to the cost of scraping vehicle and have been advised that it would be in the vicinity of $180. However, Town would have to tow the vehicle there which could cost up to $150. Board agreed that they would accept the bid for $100 this time and perhaps, if there is a next time would sell locally for scrap.

(AD) Motion to approve selling Police Department Ford Explorer for $100. (EN) Second. Carried 4-0.

Parking Ordinance Amendment

Police Chief Cain: I kind of proposed this. A lot of communities have an overnight parking ban. I know that Concord has had one for 30-40 years. This would be addressing the concerns of local businesses about cars that are parked in front of their establishments without moving such as in the winter during snow season. In the summer, it can be the same. These vehicles can leak oil, gas or other contaminants. I would support an overnight parking ban which would eliminate people leaving vehicles in same location for lengthy periods of time. I think the times should be consistent with the winter bans so the timeframe remains in effect throughout the year.

(NH) I think it is a brilliant idea! I believe the ban could include a clause to override this ban due to special circumstances with proper notice to the Police Department. (AD) How would this system work? Chief Cain explained that warnings would be issued first, then summons and progress to vehicle being towed.

(MW) This can be drafted and we can schedule a Public Hearing. Board agreed that meeting of June ²¹ would be a good time to address. Board agreed that the times should be midnight to 6:00 A.M. (MW) I will check with George and some of the local businesses on their thoughts concerning this. Board agreed that the time should be consistent throughout the year. Board also discussed posting signs accordingly which have not been done in the past since there is only a winter ban for parking at the current time.

BCEP Appointment – Denis Beaudoin

This was previously approved by Board and Oath of Office was signed by Board members (EN), (AD), and (NH).

INFORMATION ITEMS

Clean out of 37 Main Street

(EN) related that this has now been completed. He noted that there was four ton of debris that was cleaned out from this address including 14 TV’s, several tires, 84 lbs. of paint, antifreeze, and two refrigerators.

OLD BUSINESS – Continued:

Building Permit Fees & Fines Tabled
New Website See Above
42 Chestnut Street Railings for Chris Ward Tabled

APPLICATIONS and WARRANTS

Sewer Fee Warrant

(AD) Motion to approve Sewer Fee Warrant – $95,301.26. (NH) Second. Carried 4-0.

Timber Tax Levy – Tax Map R38, Lot 3

(AD) Motion to approve Timber Tax Levy – Tax Map R38, Lot 4 for $3,454.98. (DB) Second. Carried 4-0.

Timber Tax Levy – Tax Map R38, Lot 10

(AD) Motion to approve Timber Tax Levy Tax Map R38, Lot 10 for $2,303.13. (NH) Second. Carried 5-0.

Intent to Cut – Tax Map R41, Lot 6-1

(AD) Motion to approve Intent to Cut – Tax Map R41 – Lot 6-1. (DB) Second.

After Discussion: (AD) Withdraw Motion and (DB) Withdraw Second. See below.

Tax Abatement – Tax Map U05, Lot 67

(AD) Motion to approve Tax Abatement – Tax Map U05, Lot 67 for $722. (DB) Second. Carried 4-0.

Intent to Cut – Tax Map R41, Lot 6-1

(AD) Motion to approve Intent to Cut – Tax Map R41, Lot 6-1 pending review and application is in order. (DB) Second. Carried 4-0.

Intent to Cut – Tax Map R41, Lot 6-3

(AD) Motion to approve Intent to Cut – Tax Map R41, Lot 6-3 pending review and application is in order. (DB) Second. Carried 4-0.

Excavation Tax Levy – Tax Map R48, Lot 2

(AD) Motion to approve Excavation Tax Levy – Tax Map R48, Lot 2 for $73.54. (DB) Second. Carried 4-0.

Intent to Excavate – Tax Map R48, Lot 2

(MW) This is located on Governor’s Road. There is a claim that the site is grandfathered. The regulator on this would be the Planning Board and it would be their determination. I would recommend not approving at this time and referring to Planning Board for determination of grandfather clause. We would need official notice that property is grandfathered. The Planning Board is aware that this is “coming their way” and have been advised of this in the past. I will redirect to Planning Board and Paul Metcalf, Jr.

(AD) Motion to table Intent to Excavate – Tax Map R48, Lot 2 until further notice from Planning Board. (DB) Second. Carried 4-0.

(NH) Question: Is this a commercial operation? It was noted that it is.

(NH) Should the business be requested to cease operation? (MW) They have been in operation for a while and at this point, probably not.

CHECKS and MANIFESTS

(AD) Motion to approve Payroll and Direct Deposit. (DB) Second. Carried 4-0.

(AD) Motion to approve Accounts Payable and Checks Register. (DB) Second. Carried 4-0.

(NH) questioned Library maintenance. (EN) advised they have their own budget for maintenance.

MINUTES

April 21, 2015 Public Session Minutes

(AD) Motion to approve Public Session Minutes of April 21, 2015. (NH) Second. Carried 4-0.

April 21, 2015 Non-Public Session Minutes

(AD) Motion to approve Non-Public Session Minutes of April 21, 2015. (NH) Second. Carried 4-0.

PUBLIC INPUT

Jim Pritchard: Town Administrator advised that he had talked to a member of the Planning Board about the Intent to Excavate Permit. This discussion took place at 3:50 P.M. today so Planning Board knows this is coming is incorrect.

Larry Konopka: Congratulations to Mike Williams. Everything around Town is looking good. Thank you for your service; you are doing a great job.

Helen Schiff: I second Larry’s comments about Mike Williams.

Police Chief Cain: Just for information, Thursday is Police Department training day at 42 Chestnut Street.

Close Public Input

ADJOURNMENT

(AD) Motion to adjourn. (DB) Second. Carried 4-0. Meeting adjourned at 6:43 P.M.

Approved: May 19, 2015

Eric Nils son, mirman Date

I hereby certify that these Minutes were recorded by me on May 5, 2015, transcribed and publicly posted on May 7, 2015.

Delores A. Fritz, Recording Secy

No Attachments Olympus: 1:09:17