Josiah Carpenter Library Trustee Meeting
Draft Minutes
November 18, 2010 6:30 pm

Present: Sylvia Wallace, Chairman, Dana Sansom, Treasurer, Roza Benoit, Director, Mary Schelble, Secretary

Acceptance of Minutes: Moved and seconded (Dana /Sylvia) to accept the minutes for the October 14, 2010 meeting.

Old Business:
• Facility Maintenance report:
– Sylvia Wallace will notify Mr. Roeper that he may start working on the Library
windows (He does 3 at a time.). This was approved by the Director and trustees.
– Sylvia noted that the papers for the Moose Plate Grant need to be signed by the Town representatives. This will be done soon.
– The soil sample taken by Dana Sansom has been evaluated. A follow-up review of the report will be done at the next meeting after all have their copies of the report.
– The basement storm window (bathroom window) has been missing for 11 years. Sylvia requested a quotation for a replacement to be made. She expects it soon.
– The Town building inspector, Dan Kramer, sent an e-mail to Sylvia after she sent to him recommendations that were made regarding the outside retaining wall along the path by Jim Garvin, Architectural Historian in 2001. Mr. Kramer said that he would inform those who would be fixing the wall of that information.
• Sanderson Fund proposal: Our proposal was accepted and we were approved for a $2400 grant. Dana and Roza will make a decision on the purchase of a projector for the Library. The grant also was for funds to help with the Teen Book Group and Roza will submit receipts to the Sanderson Fund. Discussion was held regarding a future proposal to be made for funds and mention was made of passes to NH museums for patrons and also a wireless scanner.
• Fines: The director prepared a Library Collection of Fines and Fees Policy and it was moved and accepted (Mary/Dana) as written.

Director’s and Treasurer’s Reports: Reviewed and accepted as written with discussions held regarding

New Business:
• Further discussion was held regarding future planning for the library goals with continued consideration at the December meeting..
• Sylvia noted that she had renewed the CD at Northway Bank for a 5 month period due to low interest rates at this time.
• The program Russian Nesting Dolls will be held in April at the Library. This is a NH Humanities Council Program.
• Leslie Vogt, Director of the Senior Center, had requested the use of the Library /computers for an income tax preparation program. Sylvia will notify Leslie that the Library and 2 computers would be available for use during open hours of the library Monday, Tuesday and Wednesday in the downstairs Childrens’ Room.
• Discussion was held regarding trustee/director/staff relationships. This will have further review at the December meeting.

Adjournment: It was moved and seconded to adjourn at 8:40 pm. (Dana/Sylvia)

Next Meeting: December 9, 2010 6:30 pm.

Submitted by: Mary Schelble, Secretary