November 18, 2014 Minutes

November 18, 2014

Present: Chair Dana Sansom, Treasurer Nancy Fogg, Secretary J.C. Allard, Library Director Beverly Pietlicki, Mr. William Tahnk, Trustee Alternate.

Meeting Convened: The Chair called the meeting to order at 7:02 p.m.

Acceptance of Minutes: The minutes of the October meeting of the Library Trustees were reviewed and accepted with one correction.

Old Business: Discussed status of on-going repairs and upgrades to the facility and the impacts on reopening the Children’s Room.

Motion made and seconded (Nancy/Jim) to hire Ace Plumbing as the contractor of choice to make repairs to sink faucet and toilet based on the cost estimate received from Ace. Motion carried.

The Trustees and Library Staff are ready to reopen the lower level Children’s Room as soon as new electrical fixtures are installed and required Fire Department signage is installed. The Library Director intends to review emergency procedures policies and protocols with the staff prior to reopening.

Discussed potential “grand opening” celebration in conjunction with a children’s book grant display for the Select Board. Looking at a date during Christmas week to facilitate participation. December 27th is the preferred date.

The Library Director presented a revision to the Internet Usage Policy. Motion made and seconded (Jim/Nancy). Motion carried.

Discussed presentation of PowerPoint slideshow to the Town’s Budget Committee as the way to present the Trustee’s 2015 proposed budget for operating the library. The Director prepared a draft of the presentation. Alternate Trustee William Tahnk volunteered to rework the slideshow to enhance its appearance and readability.

Director’s & Treasurer’s Reports: Both the Director’s Report and the Treasurer’s Report reviewed and accepted as presented.

New Business: Motion made to accept donations to the library of monetary value (Nancy/Jim). Motion carried.

Discussed furnace periodic cleaning and servicing. Decided to use Dead River Company as the preferred vendor in that the oil supply comes from Dead River.

The Library Director asked for suggestions for the 2015 Programs. Discussed options and ideas that the Director may choose to inculcate.

Miscellaneous: Nothing to report.

Adjournment: Motion to adjourn moved and seconded (Nancy/Jim). Motion carried. Adjourned at 8:32 p.m.

Policy Subcommittee Meeting: Nothing to report.

Next Monthly Meeting: The next scheduled meeting of the Trustees is December 16, 2014 at 7:00 p.m.

Submitted by J.C. Allard, Secretary